Scientific Officer (multiple roles)

Job grade: FGIV 

Internal job grade and Interagency:  FGIV

Type of position: Contract agent 

Selection procedure reference: EMA/CA/11336 

Job title: Scientific Officer (multiple roles) 

Talent Pool: FGIV Science & Regulation

Deadline for applications: 17 May 2026 23:59 CET 

Salary: 4,449.31 Euro (including local weighting) [1] plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))

Location: [[Amsterdam]]; [[The Netherlands]] (relocation to take up duties is mandatory)

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About this position:

European Medicines Agency (EMA) is recruiting Scientific and Regulatory professionals to support the work of the Agency’s Scientific Committees, Expert Panels and product evaluation activities across human medicines and medical devices.

In these positions, among other duties, you will contribute with your scientific, regulatory and procedural expertise to the evaluation and lifecycle oversight of medicinal products and medical devices in the European Union. You will coordinate committee and expert activities, manage the advice procedure for medical devices and provide regulatory intelligence to internal and external stakeholders.

Working in a highly collaborative EU regulatory environment, you will support high-quality scientific opinions, robust benefit–risk assessments, and consistent application of EU legislation, contributing directly to the protection and promotion of public and animal health.

Please note that you can apply for one profile only, chosen based on the best match with your skills, competencies, and experience. Accordingly, some assessments will be tailored to the requirements of this profile.

 

Scientific Committee Officer: 
This role oversees the full organisational and procedural management of Committee meetings, including preparing agendas, ensuring compliance with rules and conflicts of interest policies, and producing accurate minutes and publications. It ensures effective coordination, record management, and continuous process improvement across Committees while monitoring work plans and escalating significant issues when needed. The role also provides delegated scientific, regulatory, and procedural support in pre and post-authorisation activities.
Link to the role profile to be added 

 

Scientific Officer (Medical Devices)
The role involves managing endtoend advice procedures for medical devices, from validating submissions and coordinating expert involvement to monitoring timelines and ensuring highquality panel outputs. It also covers governance and operational support for the Medical Device Expert Panels, including preparing procedural documents, organising expert selection, training, and meetings. Additionally, the role ensures regulatory implementation, consistency across panels, publication of opinions, and responses to internal and external queries.
matching your skills, competencies and experience.

 

Scientific Officer (Product Lead)
The product lead role, leads the scientific and regulatory evaluation and post-license oversight of human medicines by leading the wider EMA product team and liaising closely with Rapporteurs and their assessment teams. Each product lead manages a product portfolio, drives benefit–risk assessments, coordinates product teams, and act as primary point of contact for applicants and Rapporteurs. The role also includes close collaboration with working parties and coordination of drafting groups works on scientific guidelines, as well as scientific and regulatory exchanges with third party regulators via the EMA clusters.

 

Regulatory Affairs Officer
This role provides expert regulatory advice across the Agency, supporting scientific committees and working groups on topics such as paediatrics, orphan designation, scientific advice, and safety. It involves developing regulatory and procedural guidance, ensuring compliance with EU legislation for an assigned portfolio of medicinal products, and supporting the implementation of new pharmaceutical laws. The role also coordinates with the European Commission and EMA’s legal department to ensure coherent and robust regulatory positions.

 

Here are the links to the Role Descriptions, outlining generic duties and responsibilities:

Scientific Committee Officer :https://www.ema.europa.eu/en/documents/other/role-description-scientific-committee-officer_en.pdf

Scientific Officer (Medical Devices/Product Lead):  https://www.ema.europa.eu/en/documents/recruitment/role-description-scientific-officer-fgiv_en.pdf

Regulatory Affairs Officer: https://www.ema.europa.eu/en/documents/other/role-description-regulatory-affairs-officer_en.pdf

 

Apply if you meet these eligibility criteria:

General Conditions: 
1.    Enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway;
2.    A thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3.    Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific Conditions:
1. Possess a university degree of a minimum of three years in Medicine or Life Science (e.g. biology, chemistry, biochemistry, pharmacy, pharmachology or other relevant life science degree) that must have been obtained by the closing date of this vacancy notice.

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General Condition 1 and Specific Conditions 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failing to present these documents may result in the disqualification from the selection procedure.

Only candidates eligible will be assessed by the Selection Committee in accordance with the Assessment Criteria below.

You will also need to have:

Experience

• Experience in managing a wide range of stakeholders in the pharmaceutical and/or medical devices areas;
• Experience with development or evaluation of medicinal products and/or medical devices related work;
• Experience in drafting or assessing regulatory and scientific documents/reports requiring attention to detail and pharmaceutical and/or medical devices development knowledge;
• Experience in medicines and/or medical devices development or regulation—gained in a competent authority, pharmaceutical or medical devices industry, or healthcare/academic setting—must cover scientific, regulatory, or procedural aspects of researching, developing, authorising, producing, or supervising human medicines or medical devices. Within this experience, you must have at least two years of professional experience in one of the following, depending on the profile applied for:

• • Scientific Committees Officer:  experience  in the field of EU medicines regulation and/or in the management of scientific/regulatory meetings
  • Scientific Officer (Medical Devices): experience in the medical device sector (e.g.: manufacturer, consultancy, notified body, or competent authority).
  • Scientific Officer (Product Lead): experience preparing or assessing documentation for clinical trials, marketing authorisations, or lifecycle management of human medicines.
  • Regulatory Affairs Officer: experience in regulatory affairs in the pharmaceutical setting 

 

Skills & Knowledge

•    Planning and organisational skills; 
•    Good scientific and regulatory technical skills, including knowledge of EU medicines and/or medical devices framework, gained through experience;
•    Critical review and drafting of scientific and regulatory documents for experts and lay audiences;
•    Presenting scientific, or regulatory matters at a high level (including experts);
•     Good understanding of the Centralised procedure and the role of EMA and its Scientific committees;
•    Excellent attention to detail;
•    Ability to handle high workload effectively and to deliver high quality results under situations of time constraints or pressure standards; 
•    Basic knowledge of clinical development of medicines and/or medical devices in one or more therapeutic areas.

Competencies you will need to have:

Sub-family competencies 

• Regulatory frameworks & strategy, Basic 
• Applied knowledge, Basic 

Grade competencies 

• Adaptability and agility, Intermediate 
• Coping with pressures and setbacks, Intermediate 
• Analysing and problem solving, Intermediate 

Core competencies 

• Ethics and integrity, Intermediate 
• Team collaboration, Intermediate 
• Customer centricity, Intermediate 
• Results orientation, Intermediate 
• Communication, Intermediate 
• Cross-cultural sensitivity, Intermediate 
• Continuous learning and self-development, Basic 

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For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework.

These are considered nice to have:

Education
Masters in a relevant field of study (Medicine or Life sciences, as above);

Experience: 

• Four or more years of experience in the regulation of human medicines and/or medical devices through EU-wide or national regulatory procedures, gained within a competent authority, a notified body, the pharmaceutical or medical devices industry, healthcare, consultancy, or academic settings. 
• Experience in regulatory or scientific information analysis, preparation of documentation or reports, and the ability to collaborate in complex, cross functional environments. 
• Proven ability to interact effectively with internal and external stakeholders—including in multinational contexts

 

1. Scientific Committee Officer
•    Ability to organise scientific or regulatory meetings (e.g., committees, drafting groups).

2. Scientific Officer (Medical Devices)
•    Regulatory experience covering both medicines and medical devices.
•    Background in life cycle management, coordination of regulatory procedures, and/or mecical device regulatory frameworks.

3. Scientific Officer (Product Lead)
•    Five years of experience with centralised or national procedures for human medicines.
•    Five years expertise in scientific/regulatory information analysis and reporting.
•    Clinical experience in a therapeutic field.
•    Nonclinical experience in a GLP laboratory 
•    Deep understanding of regulatory standards affecting medicines development and authorisation.

4. Regulatory Affairs Officer
•    Experience in providing regulatory advice obtained in competent authorities, industry, consultancy, or healthcare settings.
•    Experience working with international stakeholders in a complex regulatory environment.

Certificates
Master’s degree or post-graduate degree or any relevant certificate  in regulatory affairs and/or science.

Selection procedure timelines

Selection procedure timelines are subject to changes

 

Deadline for applications

17 May 2026 23:59 CET 

Preliminary Assessments

Foreseen: Week of 01 June 2026

Final assessments

Foreseen: Week of 15 June 2026 

Decision expected

Forseen: Last week of June 2026

 

 

 

 

 

 

Selection process

Only eligible candidates (see eligibility criteria) will be assessed by the selection committee.

Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competences in different steps of the selection procedure.

Note:  Candidates who fail any assessment linked to any Need to Have requirement, Sub-family, Grade specific competencies and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.

Before the start of the selection procedure, it is decided which criteria and competences will be assessed at each stage of the process. Certain criteria / competences will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competences assessed at each stage of the process.

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Shortlisting

In order to allow the selection committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and Sub-family competencies. 

The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.

The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.

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Assessments

Next steps of selection may include preliminary assessments. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice. 

Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above).

Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.

Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competences assessed at each stage of the process and the type of assessment tolls used.

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Reserve list and/or job offers

The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool.

Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.

We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.

When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.

More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.

Contract Agent posts differ from Temporary Agent posts in terms of categories, function groups, grades and remuneration and career progression.

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Conditions of employment

In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.

The successful candidate will be required to relocate to the Netherlands to pick up duties.

 

[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 111.4. Please consult the Eurostat and Commission websites for more information on weightings.

 

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Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands

Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu

 

© European Medicines Agency, 2025. Reproduction is authorised provided the source is acknowledged.