Administrative Coordinator II - Purser

Job Title

Administrative Coordinator II - Purser

Agency

Texas A&M University at Galveston

Department

Texas A&M Maritime Academy

Proposed Minimum Salary

$4,583.34 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator II-Purser works under general supervision and provides administrative support and specialized activity to include the exercise of discretion and independent judgement with respect to matter of significance for the Texas A&M Maritime Academy. Is based on and sails with the training ship during sea terms as the ship’s Purser and assists with administrative tasks throughout the year.

Essential Duties/Tasks:

Training Ship’s Purser - Responsible for oversight and coordination of shipboard administrative support while embarked on sea terms to include ships personnel manifest, telephone directory, port entry documents, and publication of the “plan of the day”. Serves as year-round member of the training ship crew and will travel with the ship on sea terms for up to several consecutive months acting as the business representative and liaison with shore side business support. Assists customs and immigration officials with passports and additional documents. Participates in emergency drills as assigned. Responds to routine and non-routine information requests. Reports to the Master of the Training ship to create, monitor, and evaluate ship office procedures and communicates these to the crew. Assists the master with administrative records of the safety management system. Completes embarkation and disembarkation documents for embarked persons.

Unit Administrative Support and Other - Coordinates routine administrative activities to include maintaining ship yearly activity scheduled, ie classroom, conference and lab space allocations, ship visit request, and contractor visits. Assists in planning, developing, implementing, coordinating, and monitoring administrative programs or services. Composes correspondence. Assists with administration of unit, program, or project. Uses departmental vehicles to purchase supplies and/or route visitors and crew members. Makes recommendations when appropriate for process improvements, administrative changes or new initiatives. Supports internal and external departmental communications. Performs advanced word processing, desktop publishing, presentation, and data management. Assists business office with ship’s purchasing and tracking of ship purchases. Performs other duties as assigned.

What you need to know

Salary: $55,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Required Licenses and Certifications

• Must have a State issued class “C” vehicle operator’s license or ability to obtain within 30 days of employment. Must have a passport, TWIC card and Merchant Mariner Credentials (MMC) or ability to obtain within 90 days of hire or before the training ship sails.

Preferred Qualifications

• Good communication skills.

Knowledge, Skills, and Abilities

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Ability to multi-task and work cooperatively with others.

• Working knowledge of Microsoft 365 and other various basic computer programs.

• Ability to sail on all sea terms with the training ship.

Physical Requirements

• Must pass a USCG physical form 719K in order to maintain licensure.

• Ability to lift or move heavy objects.

Other Requirements and Factors

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

• This is a shipboard assignment onboard our training vessel, you will be required to travel with the vessel during vessel activations and sea terms. Approximately 30-40 percent of year. Work beyond normal business hours and/or work on weekends. Must pass a Unites States Coast Guard (USCG)/Department of Transportation (DOT) drug test prior to employment and participate in the University’s random drug testing program.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.