Utz Quality Foods is looking for someone to join our Health & Benefits team as an Administrative Assistant and help ensure associates have a smooth, supportive experience as they navigate benefits, wellness resources, and related programs. In this salaried, full-time role, you’ll keep day-to-day operations running, prepare and route required forms, maintain accurate documentation, and respond to general questions—while partnering with team members to escalate more complex needs.
What You’ll Do
- Keep the Health & Benefits team running smoothly by coordinating schedules, drafting correspondence, preparing documents, filing, and maintaining records.
- Maintain organized electronic and paper files for benefits, wellness, leave, and accommodation programs.
- Support team workflows using trackers, logs, calendars, and shared resources to keep work moving and deadlines visible.
- Provide administrative coordination for the Utz Fitness Center, including assisting with access requests, maintaining records and materials, and answering general questions about use and availability.
- Complete employer-required portions of government benefit forms (including Health Insurance Premium Payment (HIPP) forms) using established plan information.
- Prepare forms accurately and route them for review, approval, and timely submission following internal procedures.
- Know when to ask for help—escalate questions, exceptions, or non-routine requests to the Benefits & Leave Coordinator or Health & Benefits Manager.
- Be a welcoming first point of contact for associates with general questions about benefits, wellness programs, and available resources.
- Help associates find what they need by guiding them to benefit information, forms, portals, and vendor support.
- Distribute benefit materials and route complex questions to the appropriate team member.
- Support wellness initiatives, campaigns, onsite events, and benefit communications with strong coordination and follow-through.
- Assist with open enrollment logistics, including preparing materials, coordinating mailings, and tracking key activities.
- Provide administrative support for leave and accommodation processes by tracking and routing documentation (no case management).
WHAT YOU’LL BRING
Education
- High school diploma required; Associate’s degree or related coursework preferred.
Experience
- 2–4 years of experience in an administrative assistant, office support, HR support, or healthcare office role.
- Bilingual English/Spanish preferred.
Skills
- Strong organizational, documentation, and data-entry skills with a sharp attention to detail.
- Professional discretion and the ability to handle confidential information appropriately.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Clear, friendly communication and strong interpersonal skills with a service-oriented mindset.
- Interest in workplace wellness and employee wellbeing, with the ability to support wellness programs, resources, and related administrative activities.
