Role, Function & Organization
The Associate, Accounts Payable is responsible for following company procedures to ensure the timely and accurate processing of vendor invoices, requisitions, and expense reimbursements. This role works closely with branch support personnel, project teams, and the accounting department to ensure effective communication with vendors, resolve invoice issues, and support accurate financial records. The position also assists with documentation, reporting, and process improvements to support the overall efficiency and compliance of the accounts payable function.
At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication
Essential Duties and Responsibilities
Invoice & Payment Processing:
- Accurately enter vendor invoices and requisitions in the accounting system on a regular basis
- Monitor invoices placed on hold and assist with timely resolution to ensure proper expense allocation within the correct accounting period
- Process vendor payments and colleague expense reimbursements, ensuring accuracy and timeliness
- Work with branch support staff and project teams to resolve invoice discrepancies and obtain required approvals
A/P Management & Compliance:
- Follow accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
- Assist with maintaining proper documentation and records related to invoices and payments
- Support the identification and communication of process issues within accounts payable and recommend improvements as appropriate
Administrative Support & Team Collaboration:
- Work closely with branch support personnel and the accounting team to support day-to-day accounts payable operations
- Assist with scanning, filing, and general document management to ensure accurate recordkeeping
- Order and maintain office supplies as needed
- Provide support to colleagues and perform additional duties as requested or required
Safety/Hazard Recognition & Elimination:
- Pre-plan and identify the methods to eliminate hazards daily by work task.
- Execute skill in observing habits and hazards of others and bringing it to their attention.
- Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
- Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
- Obtain safety training as expected by all company personnel.
Qualifications and Requirements
- High School Diploma (or equivalent) required
- Higher education in a relevant field preferred
- 1-2 years experience in Accounts Payable preferred
Experience, Skill and Abilities
- Positive safety attitude and personal integrity -- both are non-negotiable
- Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
- Strong communication skills, both verbal and written
- Detail-oriented
- Strong Customer Service Skills
- Desire to actively contribute to a team environment
Physical Requirements
Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
