MidFull TimeENAsia/Pacific
The Admin Officer role ensures smooth daily office operations and a productive, well-supported working environment for all employees. The role partners closely with HR, Finance, ITSM and other functions to deliver consistent, timely and budget-aligned administrative services.
The role involves hands-on ownership of office operations and day-to-day employee experience. Key responsibilities include travel and accommodation arrangements, office payments, supplies and services, internal events, and on-/off-boarding logistics, while managing relationships with internal stakeholders and external vendors.
Job Responsibilities
· Travel & accommodation coordination
o Coordinate end-to-end business and training travel, including ticket booking, itinerary preparation, internal approvals and last-minute changes
o Arrange accommodation for visiting or relocating employees, including options review, booking confirmation, check-in/check-out coordination and cost tracking per policy
· Office finance & budget support
o Manage office payments and reconcile vendor invoices with AP team
o Track team event spends and support budget planning
· Office operations & facilities management
o Manage office supplies, pantry items and welcome-kit inventory
o Coordinate outsourced office services and liaise with building management on facilities matters (access cards, parking…)
o Maintain office hygiene standards by coordinating cleaning, restocking pantry consumables and ensuring timely waste collection.
o Conduct routine office checks (meeting rooms, working areas, pantry…), log issues and coordinate with IT/building/vendors until closure
· Employee experience, events & people logistics
o Plan and deliver regular office activities and company events
o Support employee onboarding and offboarding logistics
o Provide day-to-day administrative support and respond to employee requests
· Vendor, stakeholder & documentation management
o Build and maintain relationships with key vendors and partners to ensure service quality
o Maintain administrative records, trackers and shared documentation
Requirements
Must-have:
Nice-to-have:
Soft skills:
Benefits
