Administrative Intern (Remote)

About us

If you're looking for a purpose driven career in the fastest growing industry internationally that takes care of peoples Health, then look no further than Mind You.

Mind You is a mental health technology company that provides businesses with access to preventative therapy sessions with licensed psychologists or counsellors. Mind You allows employees of subscribed companies to book psychological consultations in a convenient and confidential manner. Mind You is an online mental health service that provides assessment and preventive therapies. Moreover, it is a Tech company that focuses on the people that it serves. That means Mind You’s technology is the best in the industry, making Preventative Therapy Sessions as easy to access as Grab or FoodPanda. The team is built up by the best at their chosen skill. The leaders serve to make their staffs work more effectively and efficiently to get the best out of each individual. Generally, Mind You is a mental health service that focuses on the provision of professional mental health preventive programs offered via video conference, phone call or chat.

Mind You was established with the goal of creating happier, healthier and more productive workforces. The eMental Health platform was conceptualized in January 2020 because of the growing need for easier access to preventative mental health care. The development was then fast-tracked and launched due to the demand created by the global pandemic. Hereby, virtual mental healthcare will fulfil the unmet need for clients traditionally underserved by other mental health practitioners. There are some scientific sources stating that online mental healthcare has been shown to be effective for clients who may have difficulty reaching person-to-person appointments with Psychologists during normal business hours, while decreasing the number of missed appointments for in-person therapy.

About the role

The Administrative Intern is responsible for assisting Mind You's Office Manager with a variety of tasks including but not limited to data entry, vendor coordination, project management, and general office work. The ideal candidate will be a quick learner with good attention to detail. They will also have excellent communication skills and be able to work well with others. This is a great opportunity for someone who is looking to gain experience in an office setting and learn more about administrative work.

Duties and Responsibilities 

•    To closely collaborate with the admin manager to handle day-to-day admin requirements
•    Assist in creating visual version of admin SOP-s and announcements (via CANVA or other tools)
•    Assist in announcing the SOP-s and liaise/answer queries on behalf of the admin manager
•    To help update and maintain office policies and procedures
•    Develop and maintain a filing system for all the essential, compliance documents that needs admin’s attention
•    To collaborate with HR in updating and maintaining the records of IT Assets
•    Assist the admin manager in ordering office/event supplies and research new deals and required suppliers
•    Assist the admin manager in providing general support to visitors
•    Act as the point of contact for internal and external clients
•    Liaise with admin manager to handle requests and queries from MANCOM/EXECOM
•    To assist the admin manager in supplier management and internal stakeholder management
•    To do multiple admin errands in a week (field work) and receiving packages when housekeeping staff is not available•    To perform other tasks that are related, supplementary or complementary to their function

Qualifications

•  Being able to report on-site at least 3x a week is highly preferred but not required•  Open to undergraduate applicants with at least 2 or 3 years of education in college but with experience in admin coordination and liaison work•  Preferred any Business/Marketing/International Relations related course that has a background on how business processes work
•  Knowledge of office management systems and procedures
•  Excellent time management skills and the ability to prioritize work
•  Strong organizational skills with the ability to multi-task•  Attention to detail and problem solving skills
•  Working knowledge of office equipment, like printers and fax machines
•  Has good communication/liaising/coordinating skills
•  Highly trainable and flexible in terms of problem solving of tasks