INSPIRE | EXHILARATE | DELIGHT
For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.
Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.
Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work®.
To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.
What you'll be doing
The job holder of this position is responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures. The job holder is also responsible for financial and KPI reporting.
Key Responsibilities
- Organizational
- Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Operational:
- Implement activities under close supervision
- Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
- Accounts Payable
- Check the completeness of all documentation provided by document controller/accounting desk control
- Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior Accountant
- Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be
- Escalate all reconciling items as per the escalation matrix
- Responsible for providing all supporting documentation required for processing any payment for assigned suppliers
- Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers
- Responsible for allocation of all prepayments made to assigned suppliers
- Responsible for working on AP aging particularly items/suppliers which are overdue
- Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant
- Participate and support the implementation and maintenance of the Oracle ERP
- Provide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant – Non-Allied Goods P2P
- Prepare/update travel expense forms
- Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
- Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle
- Assist in corporate credit cards management in coordination with Financial Analysts
- Update employees accounts for all expenses every month and forward employees statement to payroll team
- Circulate email of employees who are leaving to all accountants and update the statement for any deductions and forwards it to payroll team
- Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
- Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule
- Coordinate with MDM team for the creation of new employee segments in EBS
- Request IT to create new employee as supplier in EBS and check if this should be transferred to AP Accountant
- Receive and process HR requests for advances, and forward for approval
- Reconcile advances and expenses booked on monthly basis
- Sales & Collection, Rents and Reporting:
- Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
- Identify discrepancies in expected cash collection and actual cash deposited in the bank by Trans Guard
- Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
- Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
- Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
- Statement of Financial Position monitoring for bank and tender accounts
- Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure
- Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
- Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
- Provide all the documents required by auditors at any time
- Accounts Receivable:
- Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
- Reconcile records with third party customers
- Send statement of accounts to third party customers
- Send collection follow-ups to all customers
- Liaise with commercial team regarding collection issues
- Prepare monthly aging of receivables
- Prepare audit requirements under Inter-company scope
- Verify the accuracy of invoices and other accounting documents and records
- Intercompany:
- Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
- Book invoices from Intercompany suppliers
- Raise recharge invoices to Intercompany
- Reconcile records with inter-company customers and suppliers
- Prepare and update records for checks’ requests and invoices for payment to Inter-companies
- Prepare audit requirements under Inter-company scope
- Treasury, Payments and Fixed Assets:
- Compile data and prepare a variety of reports as requested
- Allocate payments in oracle and raise online bank transfers
- Prepare and update records for checks’ requests and invoices for payment
- Coordinate with suppliers for the allocation of payments to their records
- File payment vouchers properly for future retrieval purposes
- Prepare daily cash position update and release payments based on availability of funds
- Assist in performing monthly bank reconciliations
- Enter data into computer system using defined computer programs (Oracle)
- Verify the accuracy of invoices and other accounting documents and records
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)
What you’ll need to succeed
•Bachelors degree in Accounting or Business Administration
•Ability to interpret and analyze financial statements
•Good command of English language
What we can offer you
With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.
We recognize the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.
We Invite All Applicants to Apply
It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.
We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.
