ABOUT THE ROLE:
We are seeking a detail-oriented Accounting Specialist to support day-to-day accounting operations. This is a multi-functional role responsible for General Ledger, Accounts Payable, Accounts Receivable, Sales & Use Tax, Credit Cards, and Job Costing.
The ideal candidate will thrive in a small-to-medium business environment, work independently, and maintain a high level of accuracy across financial transactions.
Work Arrangement
- This position requires full-time, Hybrid Set Up
KEY RESPONSIBILITIES:
General Ledger
- Prepare and post recurring journal entries, including Prepaids, Debt, Fixed Assets,
Payroll, Credit Cards, and Job Costing
- Manually input journal entries prepared by the Controller into the ERP system
- Complete balance sheet reconciliations for Cash, Prepaids, Debt, and Fixed Assets
- Support month-end close activities and related account reconciliations
Accounts Payable (AP)
- Process vendor invoices, including coding, matching to purchase orders, and attaching documentation
- Perform vendor statement reconciliations
- Set up new vendors, including collecting W-9s and confirming banking information
- Process vendor payments accurately and timely
Accounts Receivable (AR) & Cash Management
Monitor past-due balances and follow up with customers
Assist with collections activities, including dunning emails and collection calls
Sales & Use Tax
Prepare monthly Sales and Use Tax returns
Coordinate and ensure timely tax payments and compliance
Credit Cards & Expense Management
- Serve as credit card administrator in Ramp
- Ensure compliance with company T&E and Credit Card policies, including:
- Receipt submission
- Accurate GL coding
- Timely manager approvals
Job Costing & Reporting
- Prepare job costing reports comparing job-to-date hours incurred vs. quoted hours
- Support management with financial and job performance reporting
- Monitor contracting inbox for jobs awarded for the day.
- Proceed to set up jobs in QB (as well as job estimate) and Team Connect for jobs awarded
Procurement
- Create purchase orders in QB for job material purchases
Payroll
- Reconcile hours Paychex to Team Connect
- Calculate payroll and provide to Controller for review
SKILLS AND QUALIFICATIONS:
- Bachelor's Degree or Associate Degree in Accounting or Accounting Technology, or
- 3 – 5 years of equivalent experience in an accounting or finance role, preferably in a small/medium-sized business
- Accounting degree or equivalent experience preferred
Technical Skills
- Proficient in QuickBooks or a related similar ERP system
- Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
- Hands-on experience with spreadsheets and accounting software
- High Volume data entry experience with consistent accuracy
Core Competencies
- High attention to detail and accuracy
- Ability to record, track, and analyze financial data
- Proven experience processing invoices with minimal to no errors
- Excellent communication and customer service skills
- Ability to work independently and prioritize tasks
- Capable of working both independently and collaboratively within a team
