Overview
Join Expleo UK as Our Office & Facilities Coordinator!Part-Time - 3 days per week
Are you the go-to person who keeps everything running smoothly? At Expleo UK, we’re looking for a proactive and organised Office & Facilities Coordinator to be the heartbeat of our Belfast office. From managing supplies and post to supporting events and senior leadership, this is a dynamic role where no two days are the same.
If you thrive in a fast-paced environment, love keeping things in order, and enjoy being the friendly face of the office, we’d love to hear from you!
What’s in It for You?
- Be the Backbone of the Office – Your work keeps our teams productive and our space welcoming
- Collaborative Culture – Work closely with senior management, HR, and operations teams
- Variety & Impact – From travel support to health & safety, your role touches every part of the business
- Career Growth – Opportunities to grow into facilities, operations, or executive support roles
- Supportive Environment – Join a team that values initiative, ownership, and continuous improvement
Responsibilities
- Manage and restock office supplies including stationery, cleaning materials, and consumables
- Liaise with building management and office teams for shredding, storage, and disposal
- Handle incoming/outgoing mail, deliveries, and courier collections (e.g., laptops)
- Oversee building access and desk allocation for employees and visitors
- Book meeting rooms and support internal/external events coordination
- Answer office landline and direct calls professionally
- Raise purchase orders and process invoice payments
- Support travel arrangements and logistics for staff
- Assist with health and safety compliance and reporting
- Maintain intranet pages related to office operations
- Support office inductions for new joiners
- Provide general support to senior management and leadership teams
Qualifications
- No formal degree required – we value experience and attitude
- Health & Safety or Facilities Management certifications are a plus
Essential skills
- Office coordination, facilities, or administrative support
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal abilities
- Comfortable using Microsoft Office Suite (Outlook, Excel, Teams)
- Experience with purchase orders and basic finance processes
- Ability to multitask and prioritise in a busy environment
Experience
- Experience supporting health & safety or travel logistics
- Familiarity with intranet content management or SharePoint
- Previous experience in a tech or consulting environment
- Knowledge of courier systems or building access tools
