Accounts Payable & Receivable Coordinator

Church at the Park believes that a diverse workforce and inclusive workplace culture enhances our ability to fulfill our mission. We strive for equality and justice in the way people are treated and the opportunities they have to succeed by working to address racism, unequal treatment and other barriers to inclusion. We strongly encourage candidates from diverse backgrounds (including communities of color, the LGBTQIA+ community, veterans, and people with disabilities) to apply and join us in our work. We welcome your resumes even if there is not a position currently available that fits your interest and experience.
Compensation: $25.13/hr + DOE + DOQ Schedule: Monday- Friday, 8:00am-4:30pm Benefits: We offer medical, dental, vision, voluntary life insurance, and a generous paid time off (PTO) policy.  

Position Summary:

This position is responsible for managing the organization’s day-to-day financial transactions related to vendor payments and customer receivables. This position ensures timely, accurate processing of accounts payable and accounts receivable activities, maintains complete and accurate financial records, and supports overall day to day financial operations. This position processes vendor invoices, prepares and issues payments, generates customer invoices, applies incoming payments, reconciles accounts, and resolves discrepancies. The role serves as a key point of contact for vendors and customers regarding billing and payment inquiries and works closely with the finance team to support month-end close, reporting, and internal controls.  

Preferred Qualifications:

• High School diploma or GED required, with additional education or experience in accounting, finance, or business administration preferred. 

• Excellent technical language skills, both verbal and written.  

• Demonstrated ability to handle confidential matters and sensitive information.  

• Proficiency in Microsoft Suite, Sage Intacct, and Bloomerang platforms.  

• Ability to work independently and with staff across multiple locations. 

• Knowledge of relevant laws and regulations related to accounts payable, accounts receivable, and purchasing. 

 

Essential Job Duties Include (But Not Limited To):

Accounts Payable 

• Maintain day to day credit card transactions utilizing Ramp. 

• Assist with monthly credit card transaction tracking and reconciliations.  

• Maintain day to day accounts payable functions utilizing Ramp. Process invoices from vendors and verify accuracy. 

• Prepare and process electronic and physical payments to vendors. 

• Coordinate bi-weekly check printing process.  

• Ensure records are posted to Sage Intacct promptly and accurately. 

• Review vendor statements, resolve discrepancies, and follow up on outstanding invoices. 

• Maintain vendor records and ensure accurate vendor information in the finance systems. 

• Assist with reporting expenditure records to grantors.  

 

Accounts Receivable 

• Prepare documentation related to deposits of funds, as well as depositing funds into the bank. 

• Maintain and reconcile C@P permanent supportive housing deposits, rental income, and subsidy payments for C@P housing programs.  

• Post invoice entries to Sage Intacct and apply payments when received.  

• Record and post donations and payments from donors and grantors into Sage Intacct.  

• Partner with donor team to prepare and distribute donation receipts and acknowledgement letters. 

• Reconcile donation records and resolve any discrepancies. 

• Maintain accurate donor records in the Bloomerang and Sage Intacct. 

• Assist with month-end closing activities related to accounts receivable. 

• Track and reconcile grant and contract billing spenddowns.  

 

Purchasing 

• Manage purchasing processes for the organization, including obtaining quotes, creating purchase orders, and obtaining necessary approvals. 

• Ensure compliance with organization’s purchasing policies and procedures. 

• Maintain accurate records of receipts and invoices. 

• Coordinate with vendors to ensure timely delivery of goods and services. 

• Work with staff to identify purchasing needs and recommend cost-effective solutions. 

 

Financial Record Keeping 

• Maintain accurate and organized financial records for accounts payable, accounts receivable, and purchasing. 

• Ensure compliance with C@P policies, procedures, and relevant accounting regulations. 

• Assist with financial audits by providing documentation and explanations as needed. 

• Prepare and maintain various financial reports as requested by other staff. 

• Provide support for other accounting tasks as needed. 

• Maintain and distribute C@P mail weekly. 

Physical Requirements & Work Environment 

• May require travel between program sites, employer locations, community partner locations, and other off-site meetings. 

• Primarily an office environment. 

• Must be able to push, pull, and/or lift 50 pounds or less.  

• Must be able to go up and down stairs. 

• High contact with C@P staff.  

• Some contact with people experiencing homelessness. 

 

Other Requirements  

• MUST have valid Oregon Driver’s license; must have been a licensed driver for at least 3 years; must have a driving record that permits coverage under C@P’s company insurance. 

• All applicants must successfully pass a preemployment drug screening prior to beginning employment. 

Mission Statement: Creating a table of love and acceptance for those who need it most. Empowering people to change their lives and exit poverty by providing vital services and community leadership.
No job offer is final until a drug screen and criminal history check are complete.We reserve the right to employ at will. This means that employment can be terminated, with or without cause, and with or without notice, at any time, at the option of the company or at the option of the employee.