King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.
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About Your Company
King Deux is partnering with one of the top multi family offices in Asia, stable and constantly growing their presence in Asia over the past 7 years. They are well structured, governed, and sound and solid in their global reputation. We are looking for bright minded individuals to join a high calibre, culturally diverse team as office administrator to support the growth of business.
About Your Role
- Provide front-desk coverage, arrive at the office prior to 9:00am
- Organize and manage incoming/outgoing mail, arrange courier for shipments
- Provide administrative support: email correspondence, phones/fax lines, basic bookkeeping (accounts payable, expense reimbursements, etc), business cards, simple marketing files, maintain company decks and update policies
- Manage onboarding and offboarding of employees including IT set up, SFC license applications
- Organize meetings (book rooms, set up video conferencing, send meeting invites, etc.), arrange reservations and company events
- Greet guests as they enter the office, provide beverage service to guests, tidy meeting rooms after meetings, etc.
- Manage service providers related to general office management (building management, cleaning, repairs and maintenance, security system, fish tank, printer, IT consultant, compliance consultant, utilities etc.)
- Coordinate travel arrangements for employees and Management
- Maintain filing systems, contact and login databases, employee lists, IT and equipment inventory lists
- Management of CPT hours and compliance-related filings
- Management of office supplies
- Develop and improve administrative processes
- Maintain an organized office environment
- Execute ad hoc requests as needed
What you will need to succeed
- Good communication and interpersonal skills
- Works well independently and able to collaborate with a team
- Ability to prioritize tasks and multi-task
- Detail-oriented, organized and efficient
- Good command of both written and spoken English and Cantonese
- Good PC knowledge and familiar with MS Office
- 3 years working in the service or administrative industry preferred
- Candidate needs to be based in Hong Kong
How to Apply
Interested parties, please send your CV directly to y@kingdeux.com or apply directly.
Please note that only shortlisted applicants will be contacted.
