Payroll - Benefits Coordinator
Benefits
- Monitor new hire benefits enrollment assisting with questions and completion of timely enrollments
- Support open enrollment, benefits changes, and employee education on medical, dental, and other benefit programs
- Process life event changes and work with vendors to resolve benefits issues
- Process 401(k) weekly transmission files
- Maintain accurate benefits records and assist with monthly benefits billing and audits
Responsibilities
- Assist with employee Verifications of Employment, Garnishment requests from outside agencies
- Preparation and processing of a weekly payroll and monthly payroll for multiple states
- Prepare weekly payroll entry reports
- Maintain UKG system updating wages, tax withholdings, bonus payments, reviewing time & attendance records, paid leave and holidays, deductions, address and other employee changes
- Serve as the first point of contact with employees and managers to resolve payroll and benefit discrepancies
- Complete Verifications of Employment for all new Hires
- Run reports from UKG and coordinate with Finance to reconcile payroll data and respond to payroll-related inquiries
- Serve as a first point of contact for general benefit questions, policies, and processes from employees and managers
- Monitor and responds to HR email inbox inquiries, escalating as required
- Support onboarding and offboarding activities, including completion of UKG information, receipt of direct deposit information, I-9 verifications, and termination of benefits, term letters
- Create and distribute New Hire/Change/Terminations reports
- Maintain UKG data accuracy, run standard reports such as the Monthly Employee Count Report and Weekly Hours Reports
- Complete end-of-month duties for payroll, benefits, workers compensation and reporting
- Create, maintain and file documents in physical employee files
- Pulls termed employee files from active employee files
- Maintain I-9 files according to regulatory requirements and company processes
- Order office supplies for Payroll department
- Assist employees to complete STD applications
- Compliance & Documentation
- Ensure compliance with federal, state, and local employment laws
- Maintain organized and up-to-date payroll files and confidential employee documentation
- Assist Auditors with compliance-related projects including distribution of communications to employees
- Processing Year end ACA reports.
