This position is open to Ukrainian Nationals Only
BACKGROUND
This position is located in the Coordination and Response Division (CRD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat, responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate for the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions.
This position-specific job opening is being published for a position as Assistant Humanitarian Affairs Officer in Dnipro, Ukraine (the duty station may be subject to change, as the operational situation in the country evolves). Under the overall supervision of the Deputy Head of Office, the incumbents report to the HAO/Head of East Hub.
Key Duties and Accountabilities:
Summary of key functions:
- Supports accurate humanitarian data collection to analyze humanitarian needs and responses.
- Assists in the development of coordination and cooperation mechanisms among humanitarian actors and key stakeholders.
- Contributes to proper monitoring and reporting of the humanitarian situation and response.
Within the limits of delegated authority and depending on location, the Assistant Humanitarian Affairs Officer at this level may be responsible for the following duties:
Supports accurate humanitarian data collection to analyze humanitarian needs and response:
- Reviews incoming field reports, prepares summaries of field activities, and flags important issues to Sub Office/Hub management.
- Contributes to maintaining reference/resource information on issues affecting the humanitarian situation and partners’ capacity, emphasizing opportunities and challenges for response.
- Assists in the organization of field missions, including Inter-Agency Convoys to hard-to-reach areas.
- Identifies key pieces of information that will assist with organizational decision-making, with a particular focus on improving gap analysis and humanitarian response.
Assists in the development of coordination and cooperation mechanisms among humanitarian actors and key stakeholders:
- Supports the organization of meetings, workshops, etc., within existing humanitarian coordination structures to facilitate joint analysis, gaps and priority identification, and monitoring of the humanitarian response, including through note-taking and interpretation support.
- Contributes to establishing relationships with key stakeholders (government, UN agencies, NGOs, and other relevant actors), in areas of operation to facilitate information exchanges and engagement as relevant.
- Contributes to the collection and analysis of data as well as the identification of trends or patterns and provides draft insights through graphs, charts, tables, and reports using data visualization methods for data-driven planning, decision-making, presentation, and reporting.
Contributes to monitoring and reporting of the humanitarian situation and response:
- Supports the collection of field information to monitor and improve ongoing response, coordination activities, and information products.
- Supports the drafting of concise analytical reports on humanitarian needs, response gaps, and priority issues at oblast and raion levels.
- Monitors the humanitarian context, including access constraints, population movements, and cross-cutting risks, and reports on emerging trends in a timely manner.
Supports Emergency Preparedness and Response:
- Participates in contingency planning and emergency preparedness activities.
- Assists in the rapid assessment of emergency situations and the formulation of response plans in coordination with humanitarian partners.
- Provides support in the mobilization and coordination of emergency response teams during sudden-onset crises.
Expected Outputs:
- Timely inputs to regular and ad hoc information products, including situation reports and briefing notes for internal and external audiences.
- Meeting minutes and action point tracking
- Updated partner presence (3W/5W) contributions
- Field mission and convoy reports
- Analytical inputs on needs, gaps, and response trends
- Performs other duties as required.
Impact of Results
The key results have an impact on the efficiency of the coordination effort in the respective field office location and UNOCHA office operations in Ukraine. Key results have impact on success of communication, advocacy and collaboration with relevant stakeholders in the region by the means of efficient resource mobilization and information sharing. Accurate analysis and presentation of information thoroughly researched and fully documented work strengthens the capacity of the office and facilitates subsequent action by the supervisor. Demonstrates initiative and sound judgment in delivering timely and high-quality outputs under guidance.
Competencies
- Professionalism: applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position; possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; strives to keep job knowledge up-to-date through self-directed study and other means of learning; demonstrates good knowledge of information technology and applies it in work assignments;
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Demonstrating integrity by modeling the UN's values and ethical standards;
- Client Orientation: Establishes and maintains productive partnerships with clients; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
QUALIFICATIONS
Education:
- Master’s degree or equivalent in political science, social science, international studies, public administration, economics, engineering, earth sciences, or a related field is required.
- A bachelor’s degree with an additional 2 years of relevant experience can be accepted in lieu of Master’s degree.
Experience, Knowledge, and Skills:
- Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, or other related area is required;
- Experience in emergency situations (complex emergency or natural disaster) is desirable.
- Experience in a humanitarian context within the UN Common System or other comparable international or national organization is desirable.
- Experience in coordination and stakeholder engagement (e.g., organizing or supporting Inter-agency meetings, field missions, liaising with authorities, NGOs, or UN partners) is desirable.
- Strong knowledge of the Ukraine humanitarian context, including Eastern regions in particular, or other operationally relevant areas (e.g. Mykolaiv, Odesa[YP1] , Kharkiv, Sumy) is desirable.
Language Requirements:
- Fluency in English and Ukrainian (written and spoken) is required.
- Fluency in other UN languages is desirable.
Equal opportunity
As an equal opportunity employer, UNOCHA values diversity as an expression of the multiplicity of nations and cultures where we operate, and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNOCHA is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNOCHA does not tolerate harassment, sexual harassment, exploitation, discrimination, or abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Probation
For all new UNOCHA fixed-term appointments (FTA), including for staff members being transferred or seconded to UNOCHA under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Right to select multiple candidates
UNOCHA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNOCHA at the same grade level and with a similar job description, experience, and educational requirements.
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