Job Summary
The Senior Credit Administrator is responsible for providing oversight of the Bank’s lending function through participation in various committees, mentorship of the loan officers, identification and development of process improvements and administration of portfolio management practices. This position is a member of the Lending Committee and Special Assets Committee and is responsible for reviewing and approving complex loan submissions within their delegated lending authority.
Essential Duties
- Responsible for overseeing the Bank’s lending function, portfolio management and daily process functionality. Directs credit related processes and philosophy for consistent analytics within the underwriting functions.
- Senior Credit Administrator must set a standard for Credit Administrators and loan officers while providing mentoring which encourages and improves their leadership and decision making abilities.
- Review and approve loan submissions, including Residential Lending submissions, within lending authority and assist lending staff with questions regarding loan products, structuring, underwriting, pricing and credit risk management.
- Active voting member of the Bank’s Lending Committee and Special Assets Committee.
- Chair or Vice Chair other lending committees including the Concentrations Committee, Loan Pricing Committee and Large Borrower meeting while serving as a Credit Administration liaison on other committees throughout the Bank.
- Recommend policy and procedural changes to executive management and business and credit units to strengthen the credit process and correct deficiencies identified during credit reviews.
- Collaborate with 1LOD and 2LOD staff on the writing of new and revised credit policies and maintaining these through the vetting and approval process which culminates with the Chief Credit Officer.
- Maintains abreast of industry and other financial institution developments to remain informed of trends in credit risk management, commercial lending, consumer credit and private banking.
- Coordinate review of credit relationships to validate accuracy of risk ratings, quality of analysis, adequacy of documentation and collateral valuation.
- Assist in the development of a credit review staff that is experienced with skill sets that are commensurate with the loan portfolio’s size and complexity.
- Provide oversight to the Loan Documentation Unit. Direct processes and policies related to timely and accurate production of loan documents.
- Provide oversight to the Construction Monitoring Unit including the process of reviewing and approving draw requests and inspection reports for the Bank’s construction loan portfolio.
- Manage lending related audit responses to identify any compliance or credit issues that may arise as a result of the processes in handling lending requests. Serve as a direct liaison between Credit Administration and Risk Management, Credit Review or Internal Audit to discuss ongoing risk assessments and audit findings.
- Serve as a primary point of contact for third party auditors and Regulatory Agencies for reviews of the Bank’s loan portfolio and Credit Administration function.
- Attends Board of Directors meetings on behalf of Credit Administration for report presentment and Q&A feedback on detailed topics as required.
- Responsible for the timely and accurate production and review of risk related monitoring reporting for Credit Administration.
- Responsible for the accumulation and analysis of various risk management reports and may serve as lead in these capacities.
Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements. Acts as the control point for the office to ensure that all CIP, BSA, OFAC requirements, procedures and time frames are met.
The requirements of this position have not been identified to include actions or activities that meet the definition of mortgage loan originator (MLO) under the Secure and Fair Enforcement for Mortgage Licensing Act (S.A.F.E Act). At such time the position requirements change to meet the definition of a mortgage loan originator, an active and current loan originator ID issued through the National Mortgage Licensing System Registry will be required as a mandatory requirement of this position.
Non-Essential Duties
Required Knowledge
- Various regulations as appropriate to the processing of loans
- Bank Secrecy Act (BSA)
- Fair Housing Act
- Real Estate Settlement Procedures Act (RESPA)
- Regulation AA (Unfair or Deceptive Acts or Practices)
- Regulation B (Equal Credit Opportunity)
- Regulation CC (Expedited Funds Availability Act)
- Regulation E (Electronic Funds Transfer Act)
- Regulation P (Privacy Act and Safeguarding Customer
- Uniform Commercial Code (UCC)
- California Civil Code
- Fair Debt Collection Practices
- Regulation Z (Truth in Lending Act)
- Regulation BB (Community Reinvestment Act)
- Regulation DD (Truth in Savings)
- US Patriot Act
- Regulation O (Federal Reserve Act and Federal Deposit Insurance Act)
- Regulation C (Home Mortgage Disclosure – HMDA)
- Regulation U (Governs Margin Securities)
Basic Knowledge, Skills and Abilities
- Clear understanding of the English Language (Spoken & Written)
- Microsoft Office Products (Excel, Word, Outlook)
- Laserfiche imaging application
- Jack Henry & Associates core operating system
- Core understanding of Credit Policy and Loan Documentation & Procedures Manuals
- Basic Mathematics Skills
- Customer Service Skills
- Strong typing skills
- Strong time management and organizational skills
- Critical Thinking, Judgment & Problem Solving Skills.
- Ability to actively listen & learn
- Ability to communicate with Supervisors and Co-workers respectfully.
- Ability to effectively deal with unpleasant, angry or discourteous people
Officer Title Eligibility
For qualified positions, the Bank may designate an Officer Title to an employee who seeks and/or meets defined competencies for an eligible position. This position qualifies for the officer title First Vice President, Senior Vice President.
Equipment Operated
- Telephone
- Desk top Computers
- Standard Office Equipment (copiers, fax machines, scanner)
Physical Requirements & Work Environment
- Requires repetitive movement
- Requires standing and/or sitting for prolong periods of time
- Requires lifting up 25 lbs.
- Requires using hands to manage, control or feel objects
- Office setting w/controlled temperature
Education and Experience
- High School Diploma or equivalent required
- 10-15 years related loan underwriting, documentation, funding and Credit Risk Management experience
As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.
This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management.
Farmers and Merchants Bank of Long Beach reserve the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
