Description
Summary of Description:
Provide bookkeeping, record keeping and clerical services to numerous functions on site, including procurement, inventory control, payroll, accounts payable, shipping, mechanical dispatch, data systems (i.e.: SAP) and planning/scheduling.
Duties:
- Converting properly approved requisitions for materials/services into purchase orders. Involves working with internal stakeholders, category Leads, external suppliers, warehouse personnel, contract specialists and corporate procurement support.
- Running various daily reports in data systems, such as mechanical schedules, payroll or buying reports.
- Creating, maintaining, auditing, and validating data and reports within data systems (i.e.: SAP).
- Communicating, dispatching manpower and equipment needs. Track and reconcile hours worked by maintenance and operations employees for payroll purposes.
- Processing invoices for payment.
- Accounting for inbound and outbound products.
- Maintaining regulatory documents and other records per established record retention policy.
- Analyzing inventory status to recommend proper disposition of assets.
- Assisting Planners by issuing work plans, cost and schedule reports and work orders.
- Executing transactional processes and reconciling transactions on a daily basis.
- Recording accurately and timely.
- Perform other job-related duties as assigned.
Education and Experience:
High School Diploma or Equivalent (GED), with additional specialized training or college course work and 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Specific Skills:
- Proficient at spreadsheet and data base programs (Excel, Access, etc.), with emphasis on material and service PO creation and reporting.
- Working experience with procurement buying/contracts and creating PO’s.
- Working knowledge of procurement policies and internal control standards.
- Advanced accounting and math skills.
- Ability to manage multiple tasks and prioritize in a multi-faceted work environment.
- Ability to communicate effectively, contribute effectively in a team environment and is customer oriented.
- Excellent interpersonal, organizational and time management skills.
- Strong communication skills.
- Exceptional attention to detail and accuracy.
Physical Requirements:
- Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
- Sedentary work: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Requirements
*Due to being an in-plant position, the below referenced Job Duties have been provided by the client:
Sales Invoicing Position Duties required for the posting will entail, but not be limited to:
- Responsible for Invoicing all goods at the appropriate price structure to locations throughout the globe.
- Be a key liaison with customer service to understand the terms of the shipment, as well as stay in close communication with the shipping department to verify goods departure.
- Invoice export items in a timely fashion to not prevent delay in customs clearance.
- Reconcile Shipments monthly to balance pounds and dollars to ensure no shipments were missed or billed incorrectly.
- Attention to detail is extremely important to ensure that pricing is correct according to location and incoterms.
- Provide monthly statements to customers.
- Excellent communication skills are required to deliver customer service to internal and external parties.
- Other duties as assigned and the occasional ad hoc request.
