Shipping Operator
Application Deadline: 29 May 2026
Department: Shipping and Logistics
Employment Type: Permanent - Full Time
Location: London, UK
Description
The Shipping Operator plays a vital role in the trade-lifecycle, managing high volumes of operational tasks and responding to urgent requests , as and when required.
Key Responsibilities
- Plans, anticipates, prepares and executes voyage instructions for spot and time chartered tonnage.
- Nominates and or appoints ships Agents, coordinates and monitors cargo and shipping operations. Maintains close attention to operational risks that may increase demurrage exposure.
- Complies with shipping department ‘Check List’ to ensure company policy and procedures are adhered to. Coordinates and cooperates closely with all inter-company departments such as oil operations and treasury and, similarly with other third party service providers such as ships Agents and shipbrokers.
- Understands the limitations and restrictions for marine infrastructure at GM and LV refineries.
- Vets 3rd party vessels for PITL business via online vetting system and clears vessels for STS against PITL floating storage units.
- Checks freight and other shipping related invoices for accuracy and compliance with the Charter Party, ensures invoices are approved in accordance with company procedures and delegations of authority.
- Keeps Company system updated with the entries of accruals for the costs where invoices are expected in accordance with the Charter Party
- Responds out of working hours to urgent shipping requests and monitors emergency phone on a duty roster.
- Prepares laytime statement for accruals purposes.
- Prepares and maintain basic Excel spreadsheets where required.
- Assists in the preparation of weekly management reports.
- Maintaining awareness of the business context and company profitability, including budgetary control issues.
- Ensures all shipping deadlines and priority cut-off times are met.
- Other Project related tasks as requested by the Manager.
Skills, Knowledge and Expertise
- Degree in Shipping/ Commerce/ Logistics Management or qualified by experience.
- Understanding oil fundamentals, products, grades, qualities, geopolitical and environmental influence on commodity markets
- Previous experience in a similar role
- Relevant experience with ship-owners, charterers or shipbrokers
- Committed team player with ‘can do – will do’ attitude.
- Flexible approach
- Available out of office hours
- Be able to multi-task and perform excellent communication, supervisory and customer service skills
- Be able to identify problems and resolve in a timely manner
- Possess a sense of urgency and ability to prioritize tasks and resources appropriately
- Promote an environment conducive to maximum employee morale, productivity, and effectiveness
- Be proficient with MS Office and operational systems/software
Benefits
The role offers a competitive salary commensurate with experience, as well as the opportunity to be awarded discretionary bonuses based on performance and a comprehensive benefits package including private medical insurance, travel insurance and dental insurance, annual gym reimbursement scheme, 10% contributory pension scheme, and 25 day yearly holiday allowance.
