Royalty Administrator

Mushroom Music & Good Neighbour 

Have you ever wondered how artists actually get paid?  How streaming, sales, licensing and royalties are tracked behind the scenes? 

This is a rare opportunity to step into the inner workings of the music industry and learn how royalty accounting operates at one of Australia’s most iconic music companies. 

Mushroom Music and Good Neighbour are looking for an entry-level Royalty Administrator to support our Royalty Manager (Recordings & Neighbouring Rights) and assist with the end-to-end royalty process across our roster of artists, performers and partners. 

This role is perfect for someone who’s nearing the end of their music business degree, has strong admin skills, loves detail, and wants to start a long-term career in the music industry. 

This is a part-time, 3 day per week role.  

About the role: 

As Royalty Administrator, you’ll play a key part in ensuring our royalty systems are accurate, up to date, and running smoothly. You’ll help manage contract set ups, vendor information, reporting and queries, and support the quarterly royalty distribution process (March, June, September and December). 

You’ll also become a key point of contact for artists, managers and label partners when they need support with royalty and accounting-related queries. 

This is a great role for someone who enjoys structured work, problem solving, and being the person who keeps things running in the background. 

What you’ll be doing: 

• Supporting the Royalty Manager with end-to-end royalty administration  
• Setting up new signings, deals, contracts and rate models in Record Maestro  
• Maintaining vendor and client information across royalty systems, finance systems and the royalty portal  
• Resolving errors and inconsistencies within royalty and sales data  
• Supporting quarterly royalty distributions  
• Managing cost transfers from the Group finance system into the royalty system  
• Assisting with coding and importing financial documents  
• Responding to royalty and accounting queries from internal and external stakeholders  
• Helping ensure the Royalty & Analytics Department processes run efficiently and accurately  

What we’re looking for: 

We’re after someone who is highly organised, proactive, and enjoys working with numbers and systems. 

To succeed in this role, you’ll bring: 

• Strong attention to detail and accuracy  
• Great communication skills (written and verbal)  
• A team-first mindset  
• Strong planning and organisational ability  
• Confidence working with systems and data  
• A genuine interest in the music industry and how it works behind the scenes  

You’ll need: 

• Previous experience in an administration-based role  
• Strong Microsoft Office skills (especially Excel)  

Bonus points if you have: 

• Knowledge of royalty accounting  
• Experience using Record Maestro and/or SAP  
• Experience in music, entertainment, media or a related industry  
• Tertiary study in business, music industry, accounting or similar (completed or currently studying)  

Why join us? 

This is a rare chance to build a foundation career in royalties, finance and music operations, a space that’s critical to the industry. 

You’ll be joining a supportive team, working with an incredible roster, and gaining hands-on experience in one of the most important (and often unseen) areas of the music business.