Operations Coordinator | Darwin

The role

We currently have an exciting opportunity for an Office Services Assistant to join our Darwin Facilities and Office Services (FOS) team on a permanent, full-time basis.

Key responsibilities

This is a varied and hands-on role which will see you assist with the daily operations of the Perth office. Your main duties will include, but are not limited to:

Early Morning Daily Tasks (from 7:30)

• Open office (lights on, collect newspapers, restock milk, groceries, and snacks).
• Refill drinks fridge, client fridge, water cooler, and printers (paper and ink).
• Maintain coffee machines and dishwasher (morning and afternoon).

General Daily/Weekly Tasks

• Provide reception coverage and monitor reception inbox.
• Conduct rounds, deliveries, and drive staff as required.
• Maintain kitchen cleanliness, including fridge checks and removal of expired items.
• Arrange couriers, Australia Post deliveries, and check post office/court boxes.
• Manage office supplies, meeting room bookings, and preparation for client meetings.
• Assist interstate visitors with office access and passes; liaise with PAs.
• Manage Shred-X confidential bins and Lotto duties.
• Schedule services for coffee machines, water coolers, and Zip taps.
• Organise firm-wide events (e.g., morning teas, lunches, Teams presentations).

Skills & Experience

To be successful in this role, you will have:

• Higher School Certificate or equivalent;
• 12 months experience in a similar administration position (highly desired)
• Strong oral and written communication skills;
• The ability to manage a high volume of work and pick up new tasks quickly;
• Excellent attention to detail;
• Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality; and
• A polished and professional approach, aligned to a corporate law firm environment.

You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service.  Please note that this role has a physical element and manual handling will be required in this role.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

The firm

As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.

We’re looking for individuals who will thrive under our spirit of independence. Dynamic personalities who can collaborate, innovate and strive for success within our collegiate culture. In return we will work to help build the career you’ve always wanted. Are you up for the challenge?

Why Clayton Utz?

As part of this innovative team you will be working with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it.  Imagine what you could achieve at a top law firm that actually values independent thinking. A law firm who challenges the status quo.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Shibanni Dave, (02) 6279 3543

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com.

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.