At Q4, we make an impact together, obsess over our customers, operate with integrity, and bring big ideas to life.
Q4 is charting a bold new path for investor relations as the first AI-driven IR Ops Platform, providing everything an IR team needs to succeed on a single, powerful platform. The Q4 Platform enables public companies to attract, manage, and understand investors - all in one place. Over 2,600 customers, including many of the most respected brands in the world, trust Q4 to help drive premium valuations for their companies. Only Q4 offers a tech stack holistically designed to equip IR teams with data, insights, and smart workflows that power remarkable outcomes. Learn more at q4inc.com.
We hire smart, curious, and talented people to push boundaries, reimagine what’s possible, and turn challenges into opportunities. All while keeping the needs of our clients at the heart of everything we do.
Come grow with us!
The Opportunity
Reporting to the Director of FP&A, the Accounts Payable Specialist is a linchpin of our financial operations. You won’t just be "processing" data; you will be the guardian of our vendor relationships and a key contributor to the integrity of our financial reporting. This role is perfect for a detail-oriented professional who enjoys solving puzzles, streamlining workflows, and ensuring that our financial engine runs without a hitch.
Key Responsibilities
Core Financial Operations
- Full-Cycle AP: Manage the end-to-end processing of vendor invoices and credits within NetSuite, ensuring precise coding and allocation.
- Compliance & Audit: Execute three-way PO matching and audit employee expense reports in Ramp to ensure adherence to company policy.
- Reconciliations: Perform monthly vendor statement and credit card reconciliations to maintain a "source of truth" for all liabilities.
- Month-End Support: Partner with the Sr. AP Specialist to accelerate month-end close activities and maintain robust internal controls.
Vendor & Contract Management
- Relationship Management: Serve as the primary Finance liaison for vendors, resolving discrepancies and managing payment inquiries with professionalism.
- Contract Oversight: Audit invoices against contracted pricing and billing schedules to prevent overpayment and ensure operational readiness.
- Database Integrity: Maintain organized, up-to-date vendor profiles and contract documentation to support audit trails.
Process Innovation
- Efficiency Gains: Proactively identify "friction points" in our current NetSuite and Ramp workflows to automate or streamline manual tasks.
- Documentation: Assist in building a "playbook" of AP procedures to ensure scalability and consistency as the team grows.
Who You Are
- Educated & Experienced: You hold a Degree or Diploma in Accounting and bring 1–2 years of progressive AP or general accounting experience.
- Tech-Savvy: You are proficient in Excel/Google Sheets. (Bonus points if you already know your way around NetSuite or Ramp).
- Detail-Obsessed: You have a "measure twice, cut once" mentality and take pride in the accuracy of your work.
- Agile: You thrive in fast-paced environments and can pivot between tasks without losing focus on deadlines.
Working Conditions
- Flexibility: This role may require occasional support outside of standard business hours to meet critical milestones, such as earnings periods or month-end deadlines.
