MidFull TimeEN
KEY ROLES & RESPONSIBILITIES
Performing full range of legal administrative support to the Legal Department in Hong Kong, Macau, Philippines, Cyprus, Sri Lanka and other jurisdictions as needed
Maintaining and ensuring safe keeping of legal documentation including but not limited to monthly / quarterly contract registers, trademark records and construction contract registers
Liaising with professionals to prepare, manage, and administer periodic reports such as monthly bills reports & legal expenses reports and departmental budgets in all jurisdictions. Handle legal bills and review monthly financial reports and analysis prepared by Finance for Legal Department
Maintaining all library resources, templates, precedent and standard forms
Planning and meeting arrangements (including board meetings, committee meetings and annual general meetings)
Maintaining highly confidential information in an appropriate manner
Coordinating with team members to work as a team and provide support on any ad-hoc projects
REQUIREMENTS & QUALIFICATIONS
Qualification and previous experience as legal secretary in a law firm or in house legal department preferred
Minimum 3 years of experience in a similar position in sizable organization, preferably with multi-national companies
Excellent word processing skills and good skills in other computer programs (such as PowerPoint, Excel)
Good organizational and time management skills
Embrace a fast-paced working environment, able to work extra hours if needed and able to cope with changes and react immediately to instructions
Mature, pleasant with strong interpersonal skills
Excellent communication skills with fluency in both written and spoken English and Chinese
Detailed, accurate and ability to handle multiple time-sensitive priorities
