Overview
Assist the Operations Manager in the day to day running of the warehouse and service department ensuring that the Company standards, safe working practices and good housekeeping are maintained throughout all areas in the location whilst ensuring that customer requirements are fulfilled on schedule.
The Operations and Logistics Assistant’s responsibilities include day to day support of the technical prep team, service department. Task will include scheduling and arranging labour, asset management, inventory control and other duties as assigned by the Operations Manager.
Qualifications
- Previous experience in the industry and knowledge of the warehouse environment necessary.
- Essential knowledge of the technical equipment.
- Excellent people and leadership management skills.
- Excellent communicator with the ability to give clear direction.
- Ability to think strategically and to convey ideas effectively to others.
- Solid decision making and planning skills with the ability to adjust priorities, decisions and actions to respond to emands and new information.
- Good knowledge of the PRG Gearhouse technical principles of operation and maintenance of equipment.
- A desire to understand and keep the customer’s needs continually in the forefront when taking actions.
- Ability to drive improvements and lead operational improvements.
- Strong organisational and analytical skills.
- Enthusiastic, with a positive attitude.
- Ability to perform under pressure.
- Good understanding of Health and Safety working practices.
- High degree of numeracy and literacy, with a disciplined approach to attention to detail.
- A willingness to continue to learn and develop in the role.
Responsibilities
- Ensure that overall work planning and resource allocation and activities are undertaken to meet the business requirements on a daily basis.
- Manage sub hire receipts and returns, ensuring that all hires are processed and returned on time and correctly documented.
- Oversee the loading and unloading of equipment as per the carnet shipping documents.
- Preparation and collation of Commercial Invoice and Packing Lists including HS Codes for shipments moving outside Riyadh,KSA
- Track all incoming and outgoing shipments via courier/freight.
- Ensure all records and documentation are maintained to provide an effective audit trail.
- Work with departments to ensure equipment prep lists are accurate and ready for warehouse prep inc equipment availability.
- Assist the Operations team to maintain up to the minute equipment status using the Company’s equipment software system, Winhits. This includes current stock and the asset and barcoding of all new equipment received so that it is available for rental promptly.
- Ensure staffing levels and skills available are adequate for current and forecasted operational requirements.
- Ensure all warehouse procedures are followed and kept in place.
- Assist and help manage Goods In and Out of the warehouse including the safe loading and unloading of vehicles.
- Oversee the warehouse and surrounding premises, ensuring they are kept clean and tidy and that the Company’s Health and Safety Policy is adhered to.
- Assist and schedule the undertaking of the annual stock cycle count with operational departments. Complete reports to document the results.
- Identify efficiencies and cost savings within the operation.
- Ensure Company Health and Safety rules are maintained at all times, instigating new Health and Safety procedures where necessary.
- Identify and implement new working procedures and practices.
- Assist with the management of the PAT test system and annual testing and certification of all Company equipment.
- Ensure adherence to Company quality standards, company policy, safe working practices, sustainability, professional housekeeping and staff discipline.
- Work closely as a team with Heads of Department to discuss and resolve collective issues.
- Maintain effective communication with team members and the Managment to ensure any issues or concerns are dealt with quickly.
- Assist in scheaduling and overseeing any building maintenance required.
Note: The above list of duties and responsibilities is not intended to be exhaustive. Employees may be required to undertake additional tasks consistent with the general profile of the role.
