We are seeking a detail-oriented Accounting Assistant with experience in both Accounts Payable and Accounts Receivable to support our property management operations. This role will handle invoice processing, rent collections, vendor payments, and account reconciliations using AppFolio.
Specific Responsibilities:
- Process and enter high volumes of invoices in AppFolio
- Code expenses accurately to properties, units, and GL accounts
- Manage the full AP cycle: invoice entry, approvals, and payments
- Maintain vendor records, including W-9s and certificates of insurance
- Prepare 1099 Forms
- Resolve invoice discrepancies with vendors and internal teams
- Post tenant payments in AppFolio
- Assist with month-end close and reporting
- Process deposits for incoming Tenant rent payments
- Assist with tenant collections
- Reconcile bank accounts
- Review and analyze financial reports
- Submit monthly reports to property owners
- Enter annual budget data into AppFolio
- Assist in new property transition
Requirements
Minimum Requirements:
- Minimum 2 years of Property Accounting experience with AppFolio
- High attention to detail and accuracy
- Strong understanding of basic accounting and GL coding
Skills and Abilities:
- Proficient with AppFolio, Microsoft Word and Microsoft Excel
- Ability to balance large volume of data
- Attention to detail and well-organized
- Ability to work independently and with various team members
- Ability to discuss delinquencies with tenants
- Ability to work within set standards and procedures, be able to receive guidance, supervision, follow work rules, safety and security practices, and meet deadlines
To be successful in this role, you must be highly organized, dependable, and self-motivated, with a detail-oriented approach. You must also demonstrate the ability to collaborate effectively as part of a team while managing priorities and handling multiple tasks simultaneously. Proficiency in AppFolio, Microsoft Word, and Excel is required.
Benefits
What We Offer:
- Long-term, stable remote position with a U.S.-based company
- Collaborative and supportive team environment
- Opportunity to grow your skills in commercial real estate accounting
- Competitive compensation based on experience
We have a strong and positive history of working with virtual assistants based in the Philippines and welcome applicants who bring that same dedication, work ethic, and professionalism we've come to value.
