About the Role:
Foresite Commercial Real Estate is seeking a detail-oriented and dependable Virtual Assistant to support our commercial real estate accounting team. In this role, you will handle day-to-day property accounting tasks within our property management software platforms, primarily AppFolio and Yardi. This is a great opportunity for someone who takes pride in accuracy, works well within a team, and wants to grow within a stable, long-term remote position.
What You'll Be Doing:
You will be responsible for a variety of recurring accounting and administrative tasks, including downloading utility invoices from vendor portals and uploading them into AppFolio with the proper coding, posting tenant utility charges, and coding recurring expenses such as landscaping and trash services. You will create and manage tenant payable batches and utility charge batches in Yardi, post tenant receipts and loan payments, save and organize monthly reporting packages, download bank statements, and perform bank account reconciliations.
Requirements
Hard Skills & Technical Requirements:
- Prior experience in bookkeeping, property accounting, or a related accounting support role is required
- Hands-on experience with AppFolio and/or Yardi is strongly preferred; candidates who are new to these platforms must demonstrate a strong ability to learn software quickly
- Proficiency in Microsoft Excel and Google Sheets for basic data entry and reconciliation tasks
- Strong typing speed and accuracy (minimum 45–55 WPM preferred)
- Solid understanding of basic accounting principles including accounts payable, bank reconciliations, charge coding, and batch processing
- Comfortable navigating online vendor and utility portals to download invoices and statements
- Reliable high-speed internet connection and a quiet, professional remote work environment
Soft Skills & Personal Attributes:
We place just as much value on who you are as what you know. The ideal candidate will bring the following to our team:
- Accuracy and attention to detail: In this role, small errors can have real consequences. You take your time, double-check your work, and take ownership of getting things right.
- Trustworthiness and integrity: You will have access to sensitive financial data. We need someone with a high moral compass who handles that responsibility with discretion and professionalism.
- Trainability and a growth mindset: We are happy to teach our processes and systems. What we need is someone who listens carefully, asks good questions, and retains what they've learned.
- Team orientation: You will work closely with our accounting and property management team. Being responsive, communicative, and easy to collaborate with matters a great deal to us.
- Reliability and consistency: We need someone who shows up, meets deadlines, and communicates proactively if something is off.
Preferred Qualifications:
- Associate's or Bachelor's degree in Accounting, Finance, or a related field is a plus but not required
- Prior experience supporting a U.S.-based real estate or property management company
- Familiarity with commercial real estate terminology and accounting workflows
- Experience working in a remote or virtual team environment across time zones (scheduled working hours will align with an 8:00 am - 5:00 pm timeline in the Central Standard Timezone)
Benefits
What We Offer:
- Long-term, stable remote position with a U.S.-based company
- Collaborative and supportive team environment
- Opportunity to grow your skills in commercial real estate accounting
- Competitive compensation based on experience
We have a strong and positive history of working with virtual assistants based in the Philippines and welcome applicants who bring that same dedication, work ethic, and professionalism we've come to value.
