Position Function - Under the direction of the Public Works Director and/or Designee, the Management Analyst supports the Directors and Assistant Directors of the Public Works and Development Services departments to gather, organize, evaluate, and analyze organizational performance data; coordinate business operations and contract administration; develop and administer Requests for Proposals, bids, and quotes; provide support to designated committees; coordinate with the IT department on department related software administration; manage the department's inventory of capital assets and materials; and assist with the management and oversight of Public Works and Development Services budgets, including the Capital Improvements Program budget.Essential Duties% of Performance
Performs assigned duties necessary to provide executive level project assistance and support to the Directors and Assistant Directors of the Public Works and Development Services departments in all phases of department operations. Responsible for the development of agenda items, Requests for Proposals, bids, and quotes for goods and services, and contract management. Manages special projects, research, and citizen/customer input, as directed. Provides support to committees and associated meetings, as directed.40%
Performs duties necessary to support the Public Works and Development Services departments with budget preparation and administration, including the preparation and analysis of budget requests and adjustments and the Capital Improvements Program budget. Duties include, but are not limited to, special projects and research necessary for organizational accountability and improvement, and revenue and expenditure tracking and allocation.30%Performs assigned duties necessary to support department operations through close coordination with the Information Technology department on the administration of the department's asset management system, land management system, and other department related software. Duties include, but are not limited to, workflow adjustments, ongoing user training, and system maintenance activities, as directed.15%Performs assigned duties necessary to support general department operations. Duties include, but are not limited to, management of the department's inventory of capital assets and materials, space planning, website maintenance, and logistics support for the Emergency Operations Center, as directed.10%Performs additional duties as assigned.5%
Total:100%
Physical DemandFrequency
BalancingO
BendingR
CarryingO
ClimbingR
LegendCrawlingN
CrouchingR
C - ContinuousFine DexterityC
Foot ControlsO
F - FrequentlyHandlingF
HearingC
O - OccasionallyKneelingR
LiftingO
R - RarelyPushing/PullingO
ReachingF
N - NeverStandingO
SittingC
StoopingO
TwistingO
VisionC
WalkingF
Physical Demand Descriptions(The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.)Bending/Climbing/Balancing - 20lbs - picking up supplies, files, stairs, walking, carrying, standing, holding, etc.Fine Dexterity - telephone, keyboard, calculator, computer work, typing, desk work, filing, etc.Foot Controls - driving, walking, etc.Hearing - customer interaction, telephone, staff, meetings, etc.Lifting/Carrying - 20lbs - files, office supplies, work aids, books, office equipment, etc.Pushing/Pulling/Reaching - supplies, files, retrieving, storage shelves, rolling carts, etc.Standing - assisting customers and staff, meetings, etc.Sitting - desk work, meetings, driving, etc.Vision - writing, typing, filing, reading, proofing, etc.Walking - to and from office, around office, to and from buildings, assisting customers, etc.Machines, Tools, Equipment and/or Work Aids(The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog. This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.)Computer, keyboard, software, phone, copier, fax, scanner, mobile technology (e.g. tablet computers, smart phones, etc.).EnvironmentDuties are generally performed in an office environment. Possible exposure to dust, indoor allergens, and electricity.Requirements/Knowledge/Skills/AbilitiesRequired knowledge and experience is normally obtained through the completion of a Bachelor's Degree in Public Administration, Public Accounting, Finance, or related field, and one (1) to three (3) years of work related experience required. Master's Degree preferred, may substitute for three (3) years experience.Experience with Tyler Technologies products including EP&L (Energov), Enterprise Asset Management (EAM), and/or ERP Pro 10 (Incode 10) is strongly preferred.Experience with land management, asset management, and other related software, concepts, and business practices is preferred.Experience performing physical inventories and knowledge of inventory concepts and controls is strongly preferred.Must be able to research, compile, and analyze data, and present findings to management in an acceptable format.Must be able to monitor and assess operations, workload, projects, and performance.Must exhibit attention to detail, accuracy, and safety.Work is widely varied, involving analyzing and evaluating many complex and significant variables, to include basic mathematical calculations.Work requires substantial independent judgment and decision-making.Work requires the ability to read letters, memos, contracts, professional and industry literature, spreadsheets, and other job related analysis.Work requires the ability to understand and develop computer models for cost analysis and compose financial and budgetary reports.Organization-wide policies, procedures, or precedents may be developed and/or recommended.Ability to prepare/compose documents, letters, memos, agenda items, Public Notices, etc.Ability to work under high demands, short time constraints, and the pressure of a fast paced work environment, meeting established timelines/deadlines and multi-task effectively.Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, and the general public.Ability to learn financial record keeping and basic accounting, revenue and finance principles.Ability to learn, interpret, and implement State Purchasing laws, centralized municipal purchasing, accounting, and financial processes and procedures.Competent in the use of Microsoft Excel, Word, Outlook, PowerPoint, and organization specific software.Knowledge of business English, punctuation, and spelling.Knowledge of the Texas Public Open Records Act, and Freedom of Information Act.Must possess a valid Texas Class C driver license.Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.
