Event Inventory Coordinator

About Us

Since 1977, LAGOS has been a pioneer in fine jewelry, combining precious materials and expert craftsmanship to offer modern, iconic styles. Founded by master jeweler, Steven Lagos, the brand’s signature Caviar collections offer bold, unique styles that encourage personal expression. Today, Steven’s daughter. Kate Lagos serves as Associate Designer and Brand Stylist, continuing the tradition of excellence and creativity that defines the brand’s iconic Caviar collections.

Position Summary

The Inventory Coordinator for events plays a vital role in the inventory accuracy and maintenance of event packages. This position typically involves direct coordination of event logistics, ensuring each detail contributes to a seamless, successful outcome that meets client specifications and exceeds customer expectations. By handling event product, such as applying RFID to each item and packing trunks for each event, the Inventory Coordinator helps create memorable experiences that reflect operational excellence and hospitality.  This is a full time in office position at our headquarters in Philadelphia, PA.

Ideal Candidate

Strong, planful, well-organized, and detail-oriented, you keep everything on track. You balance competing demands at home and work with composure and resolve, multitasking effectively and efficiently. Stable, supportive, and dependable, people entrust you with significant responsibilities. You honor that trust by conscientiously working behind the scenes to get stuff done.

Capable, confident, and strong, people rely on you to take on new and challenging assignments. You succeed in these endeavors through purpose, desire, and perseverance. Solving problems and adapting to changing directions, you maintain focus, all the while shifting your perspective between the big picture and fine detail. Your collaborative nature and team mentality are two characteristics that set you apart.

You are attracted to employment experiences that are satisfying, rewarding, and mission driven. Exhibiting pride, loyalty, and passion, you routinely go the extra mile to “make the trains run on time,” seamlessly executing a variety of tasks to advance a program or initiative. Smart and resourceful, you enlist others in your cause and succeed together.

Essential Functions

• Responsible for the inventory accuracy and maintenance of event packages
• Partner with Sales Team/Merchandise Planner to ensure timely fulfillment of transfer orders and sales orders
• Pack trunks for each event and write index cards with product information to assist the sales team.
• Conduct inventory of both outgoing and incoming trunk shipments to verify accuracy and inspect for any damages
• Process work orders for any sold items requiring sizing and manage timely shipment to the designated location.
• Maintain vault organization, ensuring product is safely stored, tagged, and always accounted for
• Oversees invoicing associated with the event.

Qualifications

• Bachelor’s degree in logistics, hospitality, business, communications, or a related field is preferred.
• Proven experience in event coordination in a corporate environment.
• Strong organizational, communication, and problem-solving skills are essential, along with the ability to manage multiple projects simultaneously under tight deadlines.
• Ability to remain calm under pressure and maintain a customer-centric mindset.
• Experience in managing inventory and tracking movement of product.
• Proficiency in Microsoft Office.

Equal Employment Opportunities

LAGOS is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin, or citizenship. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful.

Other Duties

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

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