Overview & Responsibilities
The Finance and Support Services Department (FSSD) provides effective delivery of IDLO’s finance, reporting, procurement, and information & communication technology to help deliver IDLO’s activities, thereby contributing to IDLO’s ability to strategically fulfill its mission. This also encompasses the optimisation of IDLO’s internal policies, processes, and extends to its organisational planning, target-setting, and performance measurement.
Under the direct supervision of the Country Manager, the Procurement Associate ensures process integrity and provides administrative assistance to the country team to support program delivery.
Summary of Functions:
- Provide procurement support and ensure process integrity.
- Support the procurement processes, update procurement plans, and undertake procurement projects under the supervision of the Country Manager.
- Assist with market research for goods and services to be procured, and produce market research reports and cost estimations for the goods and services to be procured.
- Prepare Purchase Orders (POs) and contracts for contracting services and vendors and maintain a filing system.
- Monitor POs and contracts, including taking follow up actions and monitoring deadlines for timely delivery of goods and services.
- Maintain relevant internal databases and files, keep track of any contractual agreements, and inform respective contract management officials and obligations.
- Develop and update the rosters of suppliers and implementation of supplier selection and evaluation.
- Collect vendor forms from vendors and control vendor forms.
- Ensure management of stock of office supplies, including sourcing of vendors, purchasing supplies as required, controlling receipt, storage, and issuance of supplies, and periodically updating stock cards.
- Support the Country Manager and the country team in procurement-related induction and technical support of sub-grantee partners.
- Assist the IDLO Global Procurement Lead at HQ and the Country Manager in staff induction and training on IDLO procurement guidelines and processes.
Job Requirements
Education
- Education: University Degree in Business / Public Administration or related field. Specialised training in procurement is an asset.
- Professional qualification in procurement, such as CIPS Level 2 is desirable.
Experience
- At least 3 years of procurement, contract management support, and contract administration experience in public or international organisations.
Languages
- Excellent spoken and written knowledge of English and Romanian is required.
Knowledge, Skills& Abilities
- Sound understanding of procurement principles and practices;
- Good contract law knowledge and expertise in managing complex contract issues;
- Demonstratable negotiation and contract management skills;
- Excellent analytical skills and ability to conduct independent research, identifying issues, formulating options, and making conclusions and recommendations;
- Excellent written and verbal communication skills with all levels of seniority, both internally and externally;
- Ability to engage with stakeholders through collaborations, leading, and informing business decisions;
- Demonstrated ability to work proactively and independently, as well as in a team environment;
- Proven ability to analyse potential risks, promote risk awareness, hold others to account for their practices, and, when needed, escalate any potential issues before larger impact occurs;
- Sharing knowledge across the organisation and building a culture of collaboration and learning;
- Strong interpersonal skills and ability to work and interact with people in a multi-cultural environment;
- Demonstrated ability to promote and uphold ethics and integrity;
Terms & Conditions
For this locally recruited position, IDLO shall offer the selected candidate a local affiliate contract initially for 12 months, with the possibility of extension, subject to performance and availability of funding.
IDLO shall offer a yearly basic salary of USD 16,632, medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.
This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees
Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.
IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.
IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.
Application Deadline: April 9,2026
Annual Compensation
