Office Coordinator

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

We are currently seeking an Office Services Coordinator to join our innovative and evolving Denver office. The Office Coordinator is responsible for the day-to-day management and supervision of office services, facilities, hospitality, and conference center operations. This role oversees mail services, copy/print operations, office supplies, vendor relationships, space management, and internal meetings and events. The position also serves as a key resource for court runs, meeting planning, and reception. At times, this individual may be the primary point of contact for employees and visitors and must demonstrate strong communication, customer service, and teamwork skills.

KEY RESPONSIBILITIES:

Reception & Hospitality

• Answer and route incoming and internal calls; greet, register, and assist clients and visitors.
• Manage conference room scheduling, videoconferencing, refreshments, and room readiness.
• Coordinate offices and logistical needs for visiting personnel.
• Maintain parking validation accounts.
• Ensure reception and common areas are orderly and secure; follow security and emergency procedures.
• Reconcile office credit card receipts and invoices.

Facilities & Office Operations

• Serve as primary liaison with property management, building engineers, IT, and outside vendors for services, deliveries, billing, and maintenance.
• Manage access cards (issue, cancel, maintain database).
• Maintain inventory and stocking of office, kitchen, conference room, printer, mail, and copy supplies.
• Sort and distribute incoming mail; prepare outgoing and overnight mail to meet deadlines.
• Assist with office moves, maintenance requests, and daily walk-throughs to identify and coordinate repairs.
• Manage new hire and departure office processes, including setup, equipment, keys, nameplates, and office resets.
• Maintain professional appearance of corridors, reception, elevator lobby, and glass surfaces throughout the day.

Finance

• Review, code, and process vendor invoices; research client/matter or general ledger numbers as needed.
• Respond to vendor inquiries and resolve accounts payable discrepancies.

Marketing & Practice Development

• Coordinate professional photo sessions for attorney new hires.
• Assist with client events, including room setup/breakdown, catering coordination, and guest materials.

Records & Office Services

• Assist with special projects related to filings.
• Provide copying, scanning, binder preparation, and rush job support.
• Prepare correspondence, memoranda, reports, and other documents as needed.

Emergency Preparedness

• Member of the Crisis Management Team; maintain Business Continuity Plan and document disaster recovery exercises and events.
• Liaison with property management for emergency and evacuation procedures.

QUALIFICATIONS:

• High school diploma required; bachelor’s degree preferred.
• Minimum three years of facilities or office services experience, preferably in a law firm or professional services environment.
• Proficiency in Microsoft Word, Excel, and Outlook; Aderant experience preferred.
• Strong organizational, communication, and interpersonal skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong client service orientation.
• Self-starter able to work independently, exercise sound judgment, and maintain confidentiality.
• Flexible, adaptable, and collaborative with a positive attitude.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

Colorado: The anticipated full-time annualized salary range $58,000 - $65,000. 

The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law. 

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.