Personal Assistant

Company Description

TOMRA was founded in 1972, based on the design, manufacturing and sale of reverse vending machines (RVMs) for automated collection of used beverage containers. Today TOMRA provides solutions that enable the circular economy with advanced collection and sorting systems, and food processing by employing sensor-based sorting and grading technology.

The TOMRA Group employs 5,300 people globally and is listed on the Oslo Stock Exchange (OSE: TOM). TOMRA was named Norway’s Most Innovative Business in 2023, number one in the list of the country’s top 25 companies.

TOMRA Collection is an innovator in the circular economy and Clean Loop Recycling. Founded on the invention of the world's first reverse vending machine, we are now responsible for approximately 85,000 installations across more than 60 markets. By providing an effective and efficient way of collecting, sorting and processing containers, TOMRA's reverse vending systems make it easy for consumers to recycle and contribute to a more sustainable planet.

At TOMRA, we want people to innovate, show passion in their work and be responsible. We encourage the freedom to innovate and take risks that result in breakthroughs that challenge the status quo. We value passion that focuses and commits to meeting success. We believe in a responsible and safe mindset that takes care of our customers, products, and fellow employees.

Job Description

As a Personal Assistant, you will provide key administrative and organisational support to the Business Area Leader, the Leadership Team, and the local Hub in Serbia. This includes managing schedules and calendars, supporting travel and logistics, maintaining meeting minutes and action points, and assisting with the organisation of team and Business Area-wide events. You will play a crucial role in ensuring the smooth operation of the Leadership Team and in fostering a productive work environment for the Head of the Business Area and their team.

Responsibilities:

• Providing administrative support to the Business Area Head and the Leadership Team, including document preparation, complex diary management, meeting coordination and general administrative duties
• Plan and orchestrate work to ensure that the Head of BA Europe and the Leadership Team priorities are met, organisational goals are achieved, and best practices are upheld
• Support the Sebian Hub with daily activities that ensure operational success, including but not limited to; managing documentation, supporting the office space, processing and following up on local legislative processes, managing service provider relationships
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organise team communications and plan events, both internally and offsite. Recording meeting minutes and circulating, and following up action items with relevant parties
• Managing a variety of special projects as required
• Organise and schedule meetings and appointments
• Manage relevant relationships with vendors and service providers that support the team’s activities
• Manage contract and price negotiations vendors and service providers
• Responsible for creating PowerPoint slides and making presentations
• Aligning the team’s calendars and appointments

Qualifications

• Proficiency in collaboration and delegation of duties
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal and communication skills
• Friendly and professional demeanour
• Proficiency in MS Office
• Proficiency in English, additional languages are beneficial

Additional Information

If you are passionate about growing business opportunities and have the skills and experience, we are looking for, we would love to hear from you. Please apply by submitting a CV in English.