Description
Job Title: Fleet Coordinator
Reports To: Nutrition Director
FLSA Status: Non-Exempt
Assignment Category: Regular, Full-Time Departments: Facilities and Nutrition
Job Purpose
This position plays a pivotal role in facilitating the logistical operations of Serving Seniors fleet vehicles. These vehicles are essential for Agency operations. The primary goal of this role is to ensure that our vehicles are fully operational, allowing us to serve our community effectively while we continue to expand our services.
This position works closely with the VP of Facilities and Nutrition managers on the operations of our vehicles supporting our home-delivered and congregate meal programs.
Who We Are
Established in 1970, Serving Seniors helps San Diego County’s low-income seniors overcome poverty through whole-person, wraparound support including meals, housing, health and social services, and enrichment activities. We work at numerous sites across the county and in the homes of hundreds of homebound seniors. Our flagship Gary & Mary West Senior Wellness Center in downtown San Diego is unlike any other senior center in the nation. Bringing together a range of supportive services under one roof, the Senior Wellness Center operates 365 days a year and offers two floors of integrated care, including health and social services, housing navigation, enrichment activities, lifelong learning, a Cyber Café and linkage to over 25 onsite direct service partners, including a senior dental center. Last fiscal year, we provided over 1,400,000 meals and coordinated services to 6,800 older adults.
Our Mission: Helping seniors in poverty live healthy and fulfilling lives.
Our Vision: All seniors, regardless of income, are able to thrive, engage in their communities, lead purposeful lives, and have a place they call home.
Our Core Values:
Advocacy - Acknowledging and supporting the needs of older adults at the individual, community, and policy-level.
Person-Centered - Seeing the whole person, providing coordinated support, and treating all with dignity and respect.
Integrity – Representing the values of honesty, trust, and transparency within our community.
Compassion & Empathy – Approaching our work with a heartfelt desire to better understand and serve.
Impact – Measuring and evaluating programs to ensure that for every dollar invested, there is a positive impact in the lives of those we serve.
Inclusive – Promoting an environment that nurtures differences and allows individuals to be their entire, authentic selves.
Top Workplace Award Recipient
Serving Seniors has received the San Diego Union-Tribune’s Top Workplaces Award nine out of the ten years the awards program has taken place, and most recently for five years in a row from 2019-2025.
Requirements
Job Duties and Responsibilities
- Collaborate logistics of our fleet emphasizing safety and risk management.
- Conduct fleet preventative maintenance inspections and basic maintenance of fleet vehicles.
- Collaborates with departmental managers to train staff on vehicle operations and related safety measures.
- Enforce all Serving Seniors rules, regulations, and standards.
- Oversee the maintenance, repair, and operation of all vehicles. Ensure vehicles are safe, reliable, and ready for daily operations.
- Carry out the existing logistics schedule, implement improvement plans via new process or maintenance schedule ensuring no interruption of daily deliveries.
- Actively participates in workflow and process improvement initiatives by contributing ideas, identifying inefficiencies, and collaborating on solutions to enhance service delivery and operational effectiveness.
- Maintain accurate records of vehicle maintenance and fuel usage. Provide regular reports on fleet operations and logistics efficiency.
- Assist in implementing contingency plans during vehicle breakdowns and other emergencies to minimize disruption to meal delivery services.
- Assist with meal deliveries, as needed.
- Seek opportunities to reduce costs and improve efficiency.
- Ensures all software and systems are being utilized effectively and to their full potential.
- In the absence of the Home-Delivered Meal Manager, this position will serve as the manager’s designate, scheduling drivers and ensuring adequate staffing for all routes, reporting discrepancies to management.
- As a mandated reporter for Elder and Dependent Adult Abuse, report any suspicious circumstances or suspected abuse to Adult Protective Services.
- Demonstrates professionalism, integrity, ethical behavior, and commitment to the values of Serving Seniors.
- Performs other related duties as assigned.
Education and Experience :
- Three – five years related fleet logistics experience with an Associates Degree or higher preferred.
- Prior experience of working in logistics/transportation/fleet management function within the automotive environment with comprehensive knowledge of logistics processes and procedures as well as understanding preventative and corrective maintenance cycles.
- Multi-cultural interpersonal, written and oral communication skills in English, preferred language skills in Spanish.
- Proficient skill level in MS Office, Outlook, specifically Excel applications.
- Experience working with fleet management systems.
Knowledge, Skills and Abilities:
- Ability to use good judgment and maintain confidentiality.
- Flexible and able to adapt quickly to changing priority and schedules.
- Ability to work independently, multi-task, and set priorities to meet deadlines.
- Drive for high performance.
- Takes responsibility and works towards planning targets, overcoming obstacles, setbacks, and uncertainty.
- Strong skills in planning, delegating, predicting, and visualizing.
- Well organized, strong attention to detail, advanced analytical and problem-solving skills as well as a proactive mindset.
- Strong professional, organizational, and interpersonal skills to effectively relate with all members of the team.
- Communicate, distribute, report, correspond, and process information.
- Using logic and reason to deliver creative and strategic results.
- Excellent written and verbal communication skills both remotely and face-to-face.
- Must be reliable and responsible.
- A valid California Driver’s License
Working Conditions:
- Onsite position – office provided.
- Position is regularly required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 20 pounds.
Schedule: Must be available to work weekends on a rotating basis, including alternating Saturdays and Sundays.
Why our current employees enjoy working for us:
- We offer a comprehensive benefits package. Serving Seniors pays 100% of employees medical & dental coverage. (For employees who qualify for benefits)
- We offer paid holidays and paid time off to all employees
- We offer a floating holiday to all employees
- We offer up to a 3% match on 403(b) retirement plans, to all employees
- We’ve been voted a best place to work for over five years in San Diego
- We are a stable company with over 50 years of experience
- We have served thousands of older adults throughout San Diego County making a positive impact and providing a higher quality of life to these individuals
This employer is an Equal Opportunity/Affirmative Action and E-Verify employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
