Job DetailsJob Location: Peter Jay Sharp Building - Brooklyn, NY 11217Position Type: Full-TimeSalary Range: $68,000.00 - $68,000.00 SalaryJob Category: General ManagementBrooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.
The Programming Operations Budget Manager will provide budget management and oversight to the Programming Operations division, serving as the liaison to Finance and Human Resources. The ideal candidate will ensure accurate and detailed analysis, understanding, tracking, and reporting of programming budgets and departmental expenses. To provide programming and departmental budget closeout reports, analysis of expense savings or overages to improve future budgeting, and oversight of payments processing for the department.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepare, distribute, and analyze budget, preliminary and final closeout reports for all programming
Submit institutional budgets, modifications, and project code requests to ensure Programming Operations and Finance are in sync
Analyze budgets for Producer and Chief Programming Operations Officer, and General Manager, making recommendations based on previous closeout budgets and other available information
Process payments, communicate with vendors, and track costs against programming budgets and administrative (OTPS) as assigned
Create a system to track preliminary and final expense and income closeouts against budget, and report results to the General Manager and the Producer and Chief Programming Operations Officer
Track, analyze and maintain fiscal year programming budget template numbers coordinating with multiple departments
Work closely with Finance, GM and Programming to maintain effective and efficient systems of submission and communications for payments, tax paperwork, backup, budgets, reclass, cash flow, and reporting
Administrate union employment requirements for BAM-produced productions, including paperwork and payment for bonding, contracts, benefit contributions, reporting, and correspondence
Support General Management with company and rental reconciliation
Collect and submit information to HR for payroll as needed
Assess seasonal ASCAP, BMI, SESAC royalties and manage applicable payments
Review credit card statements for the division ensuring correct coding
Submit, track and make bank runs for petty cash and per diems
Manage events, programming and rentals as assigned.
Support cross-departmental communication
Provide administrative support to the Producer and Chief Programming Operations Officer, and the General Manager, when necessary and as assigned
Other duties assigned
Qualifications
Excellent knowledge of Microsoft Office, specifically Excel; experience with Asana strongly preferred
Excellent at analyzing financial and budgetary data
Bachelor’s Degree in Arts Administration, Finance, or Accounting or equivalent work experience
Professional experience in the performing arts and working with unions (2 or 3 years of experience)
Experience creating, interpreting, and analyzing Budgets, Purchase Orders, General Ledger Financial system reports, and Payroll reports
Ability to manage large sums of cash, credit cards, and other payments
Excellent communication skills
Ability to track and accomplish multiple projects simultaneously and in a timely manner
Strong interest in working at a performing arts organization
Extremely organized
Demonstrated budget tracking and analysis experience, with a high degree of accuracy with numbers
Self-motivated
Excellent attention to detail
Ability to work under a deadline
Ability to multi-task
Compensation: The salary for this role is $68K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming.
Working conditions: Administrative Work (Category 2):
The employee is primarily working from a desk but must move about on foot to accomplish some tasks, including frequently moving from one location to another.
Environment: The employee is subject to both environmental conditions. Activities occur inside and outside.
Location: on site at BAM 4+ days a week, with occasional hybrid days consistent with the workload and the department need
Must be able to work evening and weekend hours as required
Application Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk-ins, please.
Internal Applicants must apply through BAM's website
Employees must meet all of the following criteria to be considered for an interview:
Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees)
Meet the experience and skills requirements as outlined in the job post
Be employed in the current position for at least one year
Performed in a satisfactory manner without any corrective actions in the last 12 months
Brooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Programming Operations division supports and continues to take part in this process.
