Overview
Transactions Manager:
Encyclis is dedicated to the safe, efficient and sustainable recovery of energy from waste. We develop and operate energy recovery facilities that bring together technical expertise and state-of-the-art equipment to optimise efficiency, performance and safety. Our state-of-the-art facilities take residual waste that would otherwise be landfilled which is processed into sustainable baseload electricity, heat and other practical resources to accelerate the circular economy of the future.
This position, working under the direction of the Financial Controller and Finance Director, will work closely with Treasury, Financial Controllers and Corporate Reporting. The Transactions Manager will lead the small Accounts Payable and Accounts Receivable team while building sound relationships with suppliers and other stakeholders. Responsibilities will include setting standards, managing and coordinating the day to day posting and payment of invoices, reconciliation of bank statements, preparation of payments, liaising with suppliers and supporting supplier queries. Support the local Finance Director and the finance team in the required area of analysis, administration and/or other as required.
Responsibilities:
- Lead the AP and AR team for organisation (UK and Ireland)
- Improve and optimise the AP and AR activity
- Supervise the teams, set standards and ensure consistency
- Oversee a range of activities including;
- Matching of supplier invoices to corresponding PO’s and delivery notes
- Ensuring receivables processes are efficient and compliant
- Accurate coding and processing invoices in PeopleSoft/Microsoft Dynamics 365
- Processing staff expenses and reconciling to the underlying receipts
- Processing credit card statements and booking into the ERP system
- Ensure allocations of payments and receipts working with the necessary people to correct any errors
- Review of weekly payment run for authorisation
- Ensure all suppliers/vendors are correctly set up on the ERP system
- Support with supplier queries i.e., payment queries/ reconciling statements
- Record VAT correctly (exposure to intra EU and reverse charge accounting of VAT an advantage)
- Review VAT treatment on sales and purchases and the prepare VAT return
- Weekly bank reconciliation of bank accounts
- Support month end processes including AR & AP, preparation of journals and accruals, balance sheet reconciliations to ensure they are complete and up-to date and any differences reconciled
- Liaise with the purchasing manager and review purchase orders
- Support and contribute to ensuring the correct operation of the purchase order processing system
- Lead the improvement of process improvements including standardisation of practice across the entities and consistency with corporate policies and practice
- Lead the optimisation of Microsoft Dynamics 365 and associated processes
- Support with year end and audit processes
- Ad hoc projects/tasks as required
Competencies
- Ability to supervise and motivate a small team
- Ability to communicate effectively and utilise influence internally and externally
- Strong attention to detail with the ability to analyse data
- Highly dedicated worker with sense of teamwork and ownership
- Excellent written and verbal communication
- Sound judgment
Position Requirements
- A minimum of three years’ experience in a comparable role
- An accounting technician qualification or similar would be an advantage
- Strong experience using ERP systems – Microsoft Dynamics 365 experience is highly desirable
- Experience in the waste & energy industry in a relevant role is desirable but not essential
- Ability to deliver service that meets or exceeds vendor’s expectations
- Good with time management and have a good attention to detail
- Strong computer skills, including proficiency in Excel
- Excellent communication skills
- Ability to work independently with minimal supervision under rigid time constraints
- Possess a high degree of initiative, self-motivation, commitment and resourcefulness
- Experience in the operation of VAT would be an advantage
Qualifications
D365 Finance and Operations
AP and AR processes
