Executive Assistant

Company Description

Founded in 1999 by two brothers with a bold idea that good data can do great things, SALIX Data has grown into a trusted global partner serving more than 2,500 clients worldwide. Operating at the intersection of precision and purpose, we deliver Business Process Outsourcing, Forensic Collection, E-Discovery Processing, Cybersecurity, and Workflow Automation services, stepping in when the stakes are high and accuracy cannot be compromised. What truly distinguishes us is not just our technology, but our people. We do not hire to fill seats; we seek thinkers and builders who question, improve, and take ownership. By placing the right people in the right seats, we create the conditions where excellence follows naturally. Here, ideas are valued, growth is intentional, and roles are platforms for meaningful contribution rather than rigid boxes. The work is real, the expectations are high, and the impact is visible. SALIX stands for Service, Achievement, Leadership, Integrity, and eXpertise, principles that guide how we serve our clients and how we show up for one another every day.

We are seeking a highly competent and exceptionally organized, tech-savvy, and proactive Executive Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support to C-level executives, ensuring optimal operational efficiency and effective time management.

Job Description

• Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization.
• Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries.
• Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail.
• Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements.
• Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism
• Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications
• Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously
• Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents.
• Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals.

Qualifications

• Bachelor's degree in Business Administration or related field preferred, with 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives
• Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments
• Discretion and ability to handle confidential information with integrity
• Experience with travel arrangements and calendar management
• Familiarity with Nairobi's business environment and local customs is a plus

Additional Information

SALIX DATA is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

To join us on this incredible journey, kindly submit your resume and cover letter highlighting your interest in the position and showcasing your relevant qualifications. 

Applications will be considered on a rolling basis. Please note that only shortlisted candidates will be contacted. Deadline is 28th February 2026. 

We eagerly anticipate receiving your applications and embarking on this rewarding journey together, making a difference as we make the data meaningful.