Accounts Payable Specialist

Sage Publications is looking for a hybrid Westlake Village, CA based Accounts Payable Specialist to join the team. The Accounts Payable Specialist is responsible for handling day-to-day Accounts Payable and Travel & Expense functions. The Accounts Payable Specialist ensures the timely and accurate processing of invoices and expense reports while maintaining compliance with company policies. The specialist will work closely with vendors and internal teams to resolve discrepancies and support overall finance department's activities.

Your new role:

• Accurately input vendor accounts and register invoices daily.

• Match invoices with purchase orders and verify receipt of goods/services, ensuring proper coding and approvals.

• Ensure timely and correct recording of expenses, preventing errors, and maintaining vendor trust.

• Weekly review and process employee expense reports for accuracy and compliance with company policies.

• Create and maintain new user accounts in the expense management system.

• Provide general support to employees for AP and expense-related questions.

• Respond to vendor and employee inquiries regarding payment status.

• Investigate and resolve discrepancies or delays in invoices or expense reports.

• Maintain positive vendor relationships and ensure transparency in AP processes.

• Weekly reconciliation of accounts payable transactions and resolution of discrepancies with vendors or internal departments.

• Maintain organized and up-to-date accounts payable and expense documentation.

• Provide reliable records for audits, compliance, and financial reporting.

• Assist with AP and expense-related tasks during monthly close, including reconciliations and reporting.

Could you be our new Accounts Payable Specialist? Skills and Experience:

• Familiarity with end-to-end accounts payable and expense management administration (e.g., Concur) is not required but is a plus.

• Strong attention to detail and accuracy in data entry.

• Ability to manage multiple tasks and meet deadlines.

• Excellent communication skills for interacting with employees and vendors.

• Proficiency in Microsoft Office applications. Familiarity with ERP/accounting systems is not required but is a plus.

• Customer service mindset with the ability to resolve inquiries professionally.

If you have a disability and you need any support during the application process, please contact hr.resume@sagepub.com All qualified applicants are encouraged to apply.

Pay Transparency & Benefits Package:

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations.  Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelor's and graduate-level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Diversity, Equity, and Inclusion

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.