Job Title: Manager, Accounts Payable
FLSA Status: Salaried, Exempt
Reports to: Director, Accounts Payable
Job Summary
Working under the direction of the Director, Accounts Payable, the Manager, Accounts Payable will be responsible for the day-to-day operations of the Accounts Payable team ensuring timely and accurate processing of invoices and payments, monitoring department productivity and leading the month-end close. This position will act as an escalation point to resolve and correct any issues or concerns raised by internal staff or external vendors and will be expected to review and evaluate current processes and implement process improvements. This individual will have a strong understanding of accounting principles, possess exceptional leadership skills and have a passion for innovation.
Principal Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Manage and mentor the AP Supervisor as well as a small team of AP Specialists; provide coaching, skills development, training, guidance and support to staff
- Manage all activities in the accounts payable function, ensuring timely payments of vendor invoices, expense vouchers and maintaining accurate records
- Manage check runs, check requests and the processing of vendor invoices/credits and processes including corporate credit cards, electronic payment platforms and unapproved invoices
- Oversee department vendor correspondence related to invoice issues and discrepancies and ensure compliance with company policies and internal controls
- Ensure accurate processing of invoices, including proper coding, matching to purchase orders and timely resolution of discrepancies
- Ensure compliance of all accounts payable related deadlines and monthly closing process
- Responsible for accurate recording of month-end accruals, vendor prepayments, corporate credit card and employee expense reports and other AP related transactions in accordance with GAAP
- Lead the AP team in the month-end close process, ensuring all invoices are processed, accruals and other journal entries are recorded and reconciliations are completed for multiple intercompany entities
- Coordination of process and provides documentation for external audit and review of financials
- Prepare and file year end 1099’s
- Value efficiency and identifies and initiates process improvement opportunities to reduce errors and streamline operations; leverage technology solutions to automate and optimize AP processes while maintaining accuracy
- Responsible for the identification, selection and implementation of appropriate accounting policies, procedures and internal controls
- Collaborate with Supply Chain, Accounting, Finance and other departments to ensure smooth and efficient operations
- Prepare regular reporting on AP metrics including invoice volume, AP Specialist efficiency, processing times, payments cycles and outstanding balances
- Works on special projects and addresses business and financial ramifications as needed
- Supports strategic initiatives of the Company while preserving the integrity of the financial information and internal controls
- Participates in company meetings, webinars and conference calls
- Other duties and/or special projects as assigned in response to changing business conditions and/or requirements
Qualifications
- Bachelor’s degree in Accounting, Finance or equivalent preferred
- Five or more years of relevant industry experience with minimum two years supervisory experience
- Experience with ERP systems and AP automation tools
- Advanced computer skills including MS Office Suite and accounting systems
Competencies
- Excellent accounts payable and operational skills with a strong understanding of internal controls
- Strong understanding of accounting principles and GAAP
- Proven ability to lead and motivate a team
- Excellent written and verbal communication skills; ability to establish strong partnerships with all levels of management both internally and externally
- Able to work efficiently, effectively and accurately, both in teams and independently, in order to manage multiple tasks and/or projects with hard deadlines
- Demonstrated ability to adapt to changing circumstances and environment, strong analytical, critical thinking and organizational skills, attention to detail and ability to identify and implement process improvement capabilities
Limitations and Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, this job description does not establish a contract for employment and the content is subject to be changed, modified, or deleted at the discretion of the Company. In compliance with the Americans with Disability Act (ADA) of 1990, the Company will make reasonable accommodations with those individuals with a disability as defined by the ADA.
