Role Summary:
At Nuvocotto, this position is responsible for supporting and coordinating the companys operational, administrative, sales support, HR, compliance to ensure smooth and efficient business operations. The role acts as a central coordination point between departments, maintaining operational continuity, regulatory compliance, and effective internal communication.
Key Responsibilities
a. Sales & Commercial Coordination
Coordinate daily sales activities and support weekly review meetings.
Prepare and process quotations, invoices, Local Purchase Orders (LPOs), and Purchase Orders (POs).
Coordinate project documentation and technical submittals including data sheets, certifications, ISO documents, and compliance records.
Support communication between sales, suppliers, and customers to ensure timely project execution.
b. Operations & Administration
Manage procurement coordination and vendor follow-ups.
Coordinate logistics, freight, and shipment activities.
Ensure compliance with import/export procedures and documentation requirements.
Handle Government related and other statutory documentation processes with company management coordination.
Monitor and coordinate company administration procedures and related documentation.
Maintain inventory records, documentation, and operational filing systems.
Ensure effective interdepartmental coordination and operational workflow management.
c. HR & Compliance Coordination
Support payroll coordination, salary processing, and employee incentive administration.
Coordinate employee medical insurance and related documentation.
Maintain employee and partner records including KYC, labour, visa, and banking documentation.
Coordinate employee visa applications, renewals, cancellations, and labour-related procedures.
Ensure compliance with company policies and UAE regulatory requirements.
Manage company mobile devices, SIM cards, tablets, and communication equipment.
Skills & Competencies:
Strong organizational and multitasking skills.
Good understanding of business operations, administration, and sales coordination.
Knowledge of procurement, logistics, and compliance procedures.
Familiarity with ERP and inventory management systems is an advantage.
Effective communication and interpersonal coordination skills.
Proficiency in Microsoft Office and general business software.
Problem solving and Basic systems coordination knowledge.
Ability to handle confidential information with professionalism.
Requirements
Only applicants that apply via
this link
(not the APPLY NOW button) will be considered for further review and selection.
If you experience any technical issues with Superset or have any related queries, please feel free to reach out to us at
careers@mdx.ac.ae
