Open Rank Administrative & Operations Coordinator (Intermediate – Senior)

University of Colorado Anschutz Medical Campus

Department: Medicine – Transplant Section

Job Title: Open Rank Administrative & Operations Coordinator (Intermediate – Senior)

Position #: 00764957 – Requisition #: 39980

Job Summary:

This is a unique opportunity to play a central role in a highly specialized, mission-driven transplant program, where your work directly supports life-saving care. You’ll gain exposure to clinical operations, faculty leadership, and complex program coordination while building in-demand skills across scheduling, events, credentialing, and healthcare administration in a collaborative academic environment.

The Section of Transplant Section is a burgeoning unit within the Department of Medicine, bringing together multidisciplinary teams in a highly collaborative, mission-driven environment. With expanding clinical programs and a strong commitment to innovation and patient-centered care, the section offers a unique opportunity to be part of a team at the forefront of life-saving transplant medicine

Key Responsibilities:

• Coordinate complex clinical scheduling across inpatient services, transplant and hepatology clinics, outreach sites, and provider availability.

• Provide high-level administrative support to leadership, including calendar management, meeting coordination, and communications.

• Plan and execute events and educational programming, including webinars, meetings, and faculty recruitment visits.

• Manage travel logistics and expense processes, ensuring accuracy, timeliness, and compliance with policies.

• Support procurement activities and financial tracking, including purchasing and budget coordination for events and operations.

• Coordinate provider credentialing and licensure processes, ensuring timely completion and regulatory compliance.

• Serve as a key point of contact, building strong relationships with faculty, staff, trainees, and external partners.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 4 days per week on the CU Anschutz Campus and as needed for in-person meetings.

Why Join Us:

The Department of Medicine is the oldest and the largest department within the School of Medicine at the University of Colorado Anschutz Medical Campus. From our humble beginnings in 1883, we are recognized among the top-tier of departments of medicine in the country. With more than 1,000 dedicated faculty and 300 residents and fellows across 15 divisions – we are transforming the future of health care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

  • Vacation Days: 22/year (maximum accrual 352 hours)

  • Sick Days: 15/year (unlimited maximum accrual)

  • Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• One (1) year of professional level experience in an administrative or program support setting.

Senior Level:

• Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• Two (2) year of professional level experience in an administrative or program support setting.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Three (3) or more years of experience providing administrative and/or business support in an academic, healthcare, hospital, medical, and/or University environment.

• Experience in complex scheduling and calendar management.

• Experience with provider credentialing and licensure processes.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to manage multiple tasks and work independently with minimal supervision. 

• Strong organizational skills with attention to detail and accuracy.

• Ability to manage competing priorities in a fast-paced clinical environment.

How to Apply:

For full consideration, please submit the following document(s):

1.    A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.    Curriculum vitae / Resume

3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 26th, 2026. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Intermediate Level: $54,656 – $73,239

• Senior Level: $59,087 – $79,177

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.