Payroll Input Validation & Coordination
- Collect, validate, and consolidate payroll inputs received from internal stakeholders (HR, Operations, Finance, Site HR, etc.)
- Ensure accuracy, completeness, and adherence to approved payroll policies before sharing inputs with the payroll service provider
- Validate employee master data, earnings, deductions, incentives, recoveries, and one-time payments
- Share finalized and approved payroll inputs with the outsourced payroll partner within defined timelines
- Act as the single point of contact for payroll input-related clarifications and corrections
Payroll Processing Oversight
- Coordinate with the payroll vendor during payroll processing cycles
- Review payroll outputs, exception reports, and variance reports received from the payroll partner
- Validate payroll registers, paysheets, and statutory calculations prior to payroll sign-off
- Ensure adherence to payroll calendars, SLAs, and internal control requirements
Final Settlement (F&F) Management
- Manage end-to-end final settlement processing for exiting employees
- Validate F&F inputs including salary, leave encashment, incentives, recoveries, and statutory deductions
- Coordinate with internal teams and the payroll partner to ensure timely F&F processing
- Ensure accuracy of F&F statements and obtain necessary approvals
- Oversee F&F disbursement and confirm timely payment to employees
Disbursement & Compliance
- Coordinate payroll and F&F disbursement with Finance and payroll partner
- Ensure salary and F&F payments are released accurately and on time
- Support reconciliation of payroll-related payments and resolve discrepancies
- Ensure compliance with statutory requirements, internal policies, and audit guidelines
Stakeholder Management & Reporting
- Liaise with HR, Finance, IT, Site HR, and payroll service provider for payroll-related matters
- Address employee payroll and F&F queries within defined TATs
- Prepare and share payroll MIS, validation reports, and dashboards
- Support internal and external audits by providing payroll data and documentation
- Graduate / Postgraduate in HR, Commerce, Finance, or related field
- Relevant experience in payroll operations, HR SSC, or outsourced payroll management preferred
Skills & Competencies
- Strong knowledge of payroll processes in an outsourced environment
- High attention to detail and strong validation skills
- Good understanding of final settlement processes and statutory requirements
- Ability to manage multiple stakeholders and tight timelines
- Strong Excel and data validation skills
- Clear communication and documentation skill
