State of Arizona
ADMINISTRATIVE SERVICES OFFICER 2
🇺🇸Phoenix, Arizona, United StatesRemote available1 day ago
$58,000 – $58,000Full Time
Posting Details:
Responsible for monitoring ADOSH's grant-funded and state-funded financial activities and resources, to include assisting with the development of the annual federal grant budgets, spending forecasts and financial reports; equipment management; tracking open procurements; and, tracking personnel costs. Work with the Collection Unit to monitor the collection of ADOSH citation penalties. Position will report to the Accounting Supervisor 2 in the Accounting Division and indirectly to the ADOSH director. Researches and applies for new grant opportunities that benefit ADOSH or other ICA Divisions.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:FINANCIAL MGT: Assist Accounting with the development and monthly monitoring of ADOSH’s annual state and federal budgets. Track ADOSH’s capital assets, computer equipment and other equipment and participate in the ICA annual asset inventory. Track the collection of citations. Track funding sources of assets and equipment to ensure grant adherence. Work closely with Accounting, Procurement and MIS staff to ensure compliance with relevant policies.
COMPLIANCE: Assist with the review of procedures to improve ADOSH program effectiveness as it relates to financial management. Work with GAO auditors, federal auditors, and the State Auditor General by researching and providing information necessary to complete annual audits, the SEFA, and to enforce proper compliance with state and federal requirements.
FEDERAL GRANTS: Coordinate cash draws and federal reporting with the Accounting Division. Prepare monthly and quarterly programmatic reports for each open grant to ensure compliance with grant requirements. Research & apply for new grant opportunities benefiting ADOSH or other ICA Divisions.
PURCHASING & PAYMENT: Work with ADOSH staff, Accounting, and Procurement to monitor ongoing open procurement contracts as they relate to ADOSH programs. Monitor open purchase orders and contracts against budgets.
LABOR DISTRIBUTION: Regularly verify that all payroll labor distributions meet funding requirements, work with Human Resources to update labor distributions for positions when a position's funding sources change.
The successful candidate will demonstrate knowledge of: :
• Administration related to planning, organizing and directing fiscal matters and budgets (preparing and monitoring).
• Federal and State Grants
• General business services
• Procurement policies and procedures
• Contract polices and procedures
• Governmental accounting
• Audit policy and procedures
The skills needed for this position include:
• Use of financial systems and software
• Improving processes
• Communicating grant compliance issues and financial information to all levels of staff
• Written and verbal communication
• Problem solving and critical analysis
• Relations with employees and the public
• Interpret State statues and Federal regulations
The abilities for this position include:
• Strong analytical ability, including the ability to absorb difficult and obscure concepts and to conceptualize new systems
• Ability to operate successfully in a strong team environment
• Ability to perform to stated deadlines and to produce expected results with little supervision
• Ability to express ideas and information clearly and concisely, both orally and writing
The ideal candidate will have:
Experience or education in accounting, budgeting, and federal grant management and development.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.
Contact Us:If you have any questions please feel free to contact Human Resources at hr@azica.gov or 602-542-5559 for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
