Business Services Supervisor

Position Title & Department:

 Business Services Supervisor; Wellness Center Posting #

5564

Department Description:

In the Catholic tradition, the Student Affairs Division strives to create an inclusive, educational environment which motivates and supports student learning and personal development, serves the University community, and inspires students to make a positive contribution to society. Our philosophy and approach is to collaboratively work with Academic Affairs and all areas of the University to create an integrated learning environment.

The Student Affairs Division is a dynamic, student centered and learning organization. We are poised to create a vibrant and active co-curricular learning experience for all students. Our emphasis on leadership development and social change allows us to work on developing future ethical leaders to serve in a complex, global and changing world. We are committed to fostering a sense of belonging and continuously building toward a just, welcoming and caring community for all.

 

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Division of Student Affairs seeks an individual with a strong commitment to diversity, equity, inclusion, and antiracism and a strong interest in working at a mission-driven, faith-based institution. The role of the Business Services Supervisor | Recreational Wellness in supporting students and the USD Community is significantly tethered in the university’s contemporary Roman Catholic mission and commitment to creating an equitable, welcoming community for all. The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.

The Business Services Supervisor is responsible for overseeing the business and financial operations of the Recreational Wellness Department. This role manages departmental financial processes, including account oversight, procurement, deposits, reconciliation, and record keeping, while ensuring compliance with university policies and regulatory requirements. The position also supports human resources functions for the department, including hiring, onboarding, payroll coordination, and personnel record management.

This role provides full oversight of daily business office operations, including workflow coordination, process improvement, and supervision of part-time student employees, a graduate assistant, and volunteer Sport Club Finance Officers. The Business Services Supervisor is responsible for establishing and maintaining efficient operational procedures to support departmental needs.
The position has comprehensive responsibility for Sport Club financial operations, including account management, purchasing, travel coordination, coach payments, fundraising, and revenue tracking, while ensuring appropriate financial controls and accountability across all activities.

In addition, the Business Services Supervisor contributes to the development and training of student staff and student leaders across Recreational Wellness programs, supporting a positive learning environment that fosters leadership and professional growth.

This position may also be asked to lead or contribute to ad hoc or ongoing division- or campus-wide projects and perform other duties as assigned in support of departmental and institutional priorities.

Duties and Responsibilities:

Administrative and Financial Oversight

• Manage financial operations for Recreational Wellness, including accounting, reconciliation, purchasing, reimbursements, and revenue projections for departmental budgets and sport club fundraising.
• Collaborate with campus partners to oversee and enhance revenue-generating summer programs within Recreational Wellness,.
• Ensure compliance with human resources and payroll policies and procedures within Recreational Wellness, including onboarding, timekeeping, and offboarding.
• Recruit, train, and develop assigned Sport Center business student employees and/or graduate assistants.
• Train and mentor Sport Club Financial Officers in budget management and financial policies.
• Support sport club and departmental fundraising and sponsorship initiatives in coordination with University Development (e.g., Torero Tuesday, Changefunding, etc.).
• Partner with University Branding and Marketing to ensure proper branding for all departmental and sport club materials.
• Facilitate monthly business team meetings with department administrators.
• Manage all departmental contracts in collaboration with University administration.
• Work closely with the Business Director of Student Affairs to ensure budget oversight and best practices.
• Participate in Recreational Wellness, Campus Recreation, Student Affairs, and University-wide meetings and committees as assigned.
• Support overall Recreational Wellness programs as needed.
• Identify and implement new revenue generation opportunities for Recreational Wellness,.
• Serve as part of the Recreational Wellness leadership team’s on-call structure as needed, including nights and weekends.

Student Staff and Sport Club Leadership Development 

• Collaborate on and co-facilitate the Sports Center student staff orientation at the beginning of every year as well as the monthly student staff development meetings.
• Co-facilitate annual Sports Center student staff orientation and monthly student staff development meetings.
• Conduct evaluations and goal-setting sessions for assigned business student employees.
• Contribute to the assessment of operational and co-curricular learning outcomes.
• Develop and lead student staff training experiences aligned with Student Affairs Co-Curricular Learning Outcomes and the Thriving Student Model.
• Provide training and mentorship for Sport Club leaders (Financial Officers and General Managers) on budget preparation, financial management, and university fiscal policies.
• Conduct annual transition meetings for Sport Club leadership.
• Hold bi-monthly one-on-one meetings with Sport Club Financial Officers.
• Lead and contribute to division/campus projects that enhance student engagement and organizational success. Assignments may vary based on department needs.

Facilities Operations 

• Oversee Sports Center and/or Wellness Center facility operations when serving as the designated lead staff member, including student employee management, special event coordination, risk management, and facility maintenance.

Other Essential Duties and Responsibilities

• Contribute to or lead division/campus projects to advance student success and organizational goals.
• Complete seasonal, ad hoc, or ongoing assignments based on department priorities.

Special Conditions of Employment:

• Flexible work hours required, including availability for peak usage periods, special events, and programming.
• Must be available for weekends and holidays as required.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications:

• Bachelor’s degree in Recreation Administration, Business Administration, or a related field required; Master’s degree preferred.  Substitution: A high School diploma and two additional years of work experience may substitute for Bachelor’s degree, at the rate of one year of experience is equivalent to two years of higher education.
• 2 years of experience in accounting and/or budgeting required.
• 1 year of experience working in a supervisory role with young adults in recreational programs or activities required.

Performance Expectations - Knowledge, Skills and Abilities:

• Ability to initiate, coordinate, and complete projects independently.
• Strong communication, interpersonal, and conflict resolution skills.
• Ability to work effectively in a team with diverse perspectives and personalities.
• Strong organizational skills with the ability to manage multiple tasks and programs.
• Adaptability and willingness to embrace change.
• Knowledge and application of student development theories.
• Experience in employee training and professional development.
• Ability to reconcile and manage financial accounts.
• Understanding of business practices related to financial transactions.
• Commitment to the Catholic mission and vision of the University.
• Demonstrated commitment to diversity, equity, inclusion, and antiracism, including personal learning and development in these areas.
• Demonstrated commitment to student learning and co-curricular development, with experience in program assessment.

Posting Salary:

$5858.67-5,968.67 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions: Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

  Additional Details:

Hours: 37.5 hours per week

Closing date: Open until filled 

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.