CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.
We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.
DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?
Responsibilities:
Office Administration:
- Oversee general office operations including managing office supplies, pantry supplies, equipment, and facilities.
- Coordinate and schedule meetings, conferences, and appointments and client visits in tandem with the operations.
- Coordinate company events and support HR employee engagement activities
- Maintain a tidy and organized office space conducive to productivity.
- Front office management – reception, mailroom, namecard, security pass etc
Logistics Support:
- Collaborate with teams to ensure seamless coordination between office and operations.
- Assist in the documentation and processing of paperwork as per the Ceva processes.
Communication and Coordination:
- Serve as a liaison between different departments within the company.
- Communicate with clients, suppliers, and vendors to facilitate smooth logistics operations.
- Respond promptly to internal and external enquiries.
- Respond to and address employee concerns or requests related to facilities.
- Support in communicating important updates and changes in facilities policies or procedures.
Financial Administration:
- Assist in managing budgetary responsibilities related to office expenses.
- Validate invoices and ensure timely payments to vendors.
Facilities Management Support:
- Oversee day-to-day operations of the office / warehouse, ensuring a clean, safe, and efficient working environment.
- Conduct periodic warehouse facility inspections. Support in carrying our Preventive Maintenance System Plan (PMS)
- Coordinate with facilities staff to address maintenance and repair needs promptly.
- Manage office supplies, equipment, and furniture inventory.
- Work closely with real estate leader in optimization of office space utilization.
- Coordinate office layouts and relocations as needed.
- Collaborate with facilities teams to implement space-related improvements.
Vendor Management (Office Management):
- Liaise with vendors and service providers in close coordination with Procurement to ensure the timely delivery of facilities-related services.
- Support in contracts and agreements with external suppliers.
- Obtain quotes and proposals for facility-related projects.
Fleet Management (corporate cars):
- Organize with HR the delivery of cars.
- Manage contracts and agreements with external suppliers and procurement.
- Manage the local fleet.
- Support driver for monthly expense claim, overtime application form checking, etc
CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.
