Overview
About the Role
AVIAN (pronounced a-v-yin) is seeking an Operations Officer to provide programmatic, operational, and administrative support to a dynamic project team supporting international and/or Department of Defense initiatives. The Operations Officer will serve as a central coordination point across multiple functional areas, helping ensure effective communication, knowledge management, personnel support, and execution of project objectives. This role requires a highly organized professional capable of balancing operational oversight with day-to-day administrative execution in a fast-paced environment.
Join a Company Where You Can Make a Real Impact – and Own a Piece of the Future
Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we’d love to meet you.
We’re a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we’re not just looking for someone to fill a seat — we’re looking for someone who wants to build, innovate, and evolve with us.
Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.
Responsibilities
Responsibilities
- Lead the Small Boat Parts (SBP) workstream by coordinating project activities, priorities, and execution strategies in alignment with program objectives.
- Support management of workstream cost, schedule, and performance metrics through coordination, tracking, and reporting activities.
- Conduct market research activities related to sustainment parts and procurement support efforts.
- Coordinate with internal and external stakeholders to ensure SBP orders are delivered to partner nation end-users in accordance with program timelines and requirements.
- Provide personnel and onboarding support, including:
- Provide administrative and operational support to the Project Lead and Workstream Leads.
- Coordinate travel requirements for team members, including travel planning support and tracking estimates within the Travel Rough Order of Magnitude (ROM).
- Oversee project Knowledge Management activities, including:
- Maintain team calendars and coordinate meetings, engagements, and conference room scheduling.
- Support preparation of reports, meeting materials, action item tracking, and other operational deliverables.
- Facilitate communication and coordination across geographically dispersed teams and stakeholders.
- Ensure administrative processes and documentation are completed accurately and in accordance with organizational procedures.
Qualifications
Required Qualifications
- Bachelor’s degree in Business Administration, Management, Communications, Logistics, Program Management, or a related field. Equivalent relevant experience may be considered in lieu of degree requirements.
- Minimum of ten (10) years of experience supporting program operations, project coordination, administrative management, or related functional areas.
- Experience coordinating multiple tasks, schedules, and stakeholders in a fast-paced operational environment.
- Experience with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
- Experience using SharePoint Online (SPO) and Microsoft Teams for collaboration and document management.
- Strong organizational skills with demonstrated attention to detail and follow-through.
- Ability to communicate effectively with leadership, teammates, customers, and external stakeholders.
- Must be able to obtain and maintain a Department of Defense security clearance
- Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
- Salary range: $110,000 - $140,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.)
About being a part of Team AVIAN
As an employee-owner, you’ll be a catalyst for progress — helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it’s helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.
Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.
You’ll Succeed Here If You...
- See opportunities where others see routine
- Are curious, collaborative, and passionate about making things better
- Enjoy connecting dots across teams, tools, and tasks
- Believe in doing the right thing the right way — even when no one’s watching
- Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together
- Embrace a “one team” mindset knowing we are stronger together through trust, transparency and teamwork.
- Understand the power of ownership — and are excited to be part of an employee-owned culture
Why Join Us?
- Employee Ownership: We’re not just building a company — we’re building a legacy. As an employee-owner, you’ll share in our success and have a direct stake in our future.
- Real Growth: We’re expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
- Purpose-Driven Work: Every improvement you help make is one that adds value — not just for us, but for the people and missions we support.
- Culture of Collaboration: We’re big enough to take on meaningful challenges, but small enough that everyone still knows your name.
- Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
- Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.
AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.
