The Education Intake Specialist provides high level clerical, organizational, and communication support to the Special Education Department. This role ensures smooth daily operations, accurate documentation, and timely coordination of services that support students with disabilities, families, and staff. The position requires strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast paced environment
MAJOR RESPONSIBILITIES & DUTIES:
Manage Student Records
- Request and maintain special education and student records
- Review academic records, special education records and ensure compliance with deadlines
- Serve as a liaison between schools for all MDT and IEP team members and service providers
- Maintain accurate and current student record information in education data systems
- Uses education data systems for recording keeping a documentation
- Support the intake and referral process by collecting required forms, tracking timelines, and updating databases.
- Prepare and process documents such as evaluation notices, meeting invitations, IEP paperwork, and service logs.
- Organize department files, digital and physical, ensuring accuracy and accessibility.
Coordinates Scheduling
- Create and maintain records and calendars for all special education meetings
- Coordinate team members and attendance for all meetings
- Communicate changes and updates with team members
- Communicates with guardians, home school districts and team members any changes and updates with scheduled meetings
- Support the intake and referral process by collecting documentation and tracking required timelines.
Support Special Education Communication
KNOWLEDGE, SKILLS, AND ABILITIES:
- Strong organizational skills and attention to details
- Excellent communication skills with guardians, home districts, special education staff, and MDT/IEP team members
- Computer skills in Microsoft Office.
- Strong time management skills
- Ability to communicate in an articulate, professional manner while maintaining necessary degree of confidentiality
- Ability to be flexible and adjust schedules as needed
- Ability to build relationships with school personnel, youth, and families.
- Ability to adapt responses to situations while maintaining procedural and regulatory integrity.
- Ability to work independently and collaboratively.
REQUIRED QUALIFICATIONS:
- High school diploma or equivalent required.
- Minimum age of 18 required.
PREFERRED QUALIFICATIONS:
- Bachelor's degree or equivalent is preferred.
- Previous experience, understanding and experience with learning disabled or behaviorally impaired learners preferred.
- Previous experience in a classroom or school is preferred.
Other Duties: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.
Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.
PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT:
Extended periods of time in an office or classroom environment at a keyboard, workstation, or desk. Must have and maintain sufficient mental acuity and physical strength, agility, and endurance to perform all job requirements (including stressful situations - physically, mentally, and emotionally) encountered on the job without compromising the health and well-being of self, fellow employees, and youth or families. Work is typically in a normal educational school administrative environment involving but may sometimes be performed in a variety of environments ranging from highly stressful and potentially aggressive to casual and leisurely, in both indoor and outdoor settings. At times may include constant interruptions, inappropriate behaviors, and the potential for verbal and physical threats from youth.
Care and respect for others is more than a commitment at Boys Town – it is the foundation of who we are and what we do.
At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.
About Boys Town:
Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.
Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.
This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.
