The University of Texas at Austin
Academic Advising Coordinator, McKetta Department of Chemical Engineering in Cockrell School of Engineering
🇺🇸United States2 days ago
From $65,000Entry
Job Posting Title:
Academic Advising Coordinator, McKetta Department of Chemical Engineering in Cockrell School of Engineering----
Hiring Department:
McKetta Department of Chemical Engineering----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt from FLSA----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
The Academic Advising Coordinator for the McKetta Department of Chemical Engineering provides leadership and oversight for the department’s academic advising and student support functions, ensuring effective delivery of services that promote student success. This role manages the advising unit, including supervision of staff, program development, and implementation of advising initiatives, while also overseeing course scheduling, curriculum processes, and key academic operations. The coordinator supports data-driven decision-making through reporting and program assessment and manages undergraduate academic support programs, including tutoring, peer advising, and student development courses. This position serves as a primary resource for students and faculty on academic matters, contributes to admissions and outreach efforts, and ensures compliance with university policies and accreditation requirements.
Course and Curriculum Management – Oversight of all phases of course scheduling, catalog updates, and course management. Prepare, collect, and disseminate academic information, oversee course instructor survey ordering and results management, final exam updates, textbook orders, grade submissions, process updates and audits in FaSET and submit approved catalog updates.
Data Requests, Analysis, and Program Assessment - Provide statistics for standard reports and ad hoc information requests for program analysis. Monitor graduation rates and timelines and provide department leadership with student program data when needed. Oversee required accreditation and program assessment reports, including but not limited to: TracDat, American Board for Engineering and Technology (ABET), 18 Characteristics, and the Texas Higher Education Coordinating Board’s (THECB) External Review.
Manage Undergraduate Academic Support Programs – In conjunction with the Undergraduate Advisor, coordinate the McKetta Tutors and Graders program including recruiting new graders and tutors, recommending student assignments, and addressing performance concerns. Manage all aspects of the McKetta Peer Advisors program, including recruiting new students, training Peer Advisors, submitting appointment details to the department’s HR Coordinator, and addressing performance issues. Provide course management for CHE 102 and programming to enhance ChE student life skills and career development.
Student Support – Assists students individually with academic concerns, questions, registration issues, and connects students to available University resources.
Faculty Support – Assist faculty members with various academic and administrative concerns and questions including but not limited to: grade changes, student issues, allegations of scholastic dishonesty, scholarship nominations, Q-drops, etc. Coordination of faculty advising including appointment sign up, hosting informational sessions for faculty advising, maintain faculty advising Canvas page, and providing training to new faculty advisors.
Admissions and Outreach – Interact with various academic outreach functions, including but not limited to: New Student Orientation, Commencement, UT Girl Day, Parent’s Weekend and their related activities. Serve on committees – Cockrell School Recruiting and campus-wide Admissions and Registration.
Other related functions as assigned.
Master’s degree plus six years of experience working with students in an academic capacity OR
Bachelor's degree plus eight years of experience working with students in an academic capacity
Strong organizational skills and attention to detail
Ability to work both independently and as a part of a team
Ability to interact professionally with staff, students, and the public
Excellent verbal and written communication skills
Strong decision-making and problem-solving abilities
Tact, diplomacy, discretion, and sound judgment when working with students, faculty, and administrators
Demonstrated experience with Microsoft Office
Knowledge of UT academic policies and procedures
Relevant education and experience may be substituted as appropriate.
Master’s degree
More than six years of experience working with students in an academic capacity
Prior experience coordinating an undergraduate program, graduate program, or both
Demonstrated commitment to promoting student success, including work with variety of student populations
Experience supervising full-time staff and/or managing and training student employees
Proven ability to show initiative and exercise good judgement
Exceptional organizational and time management skills
Proficiency with UT course management and student information systems, including Advisor’s Toolkit, EASI, GSIS, NRRECS, Class Manager, CIM, CIS Request Systems, FaSET, Grade Reporting system
$65,000+ depending on qualifications
Work is performed in a standard office environment.
Repetitive use of keyboard at workstation.
Some weekend, evening and holiday work
Standard business hours are Monday – Friday 8:00 a.m. to 5 p.m.
Work outside of normal business hours may be required on an occasional basis during peak times
Resume/CV
Letter of interest
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
