Talent Acquisition Administrator

Your role 

The Talent Acquisition Administrator plays a key role in delivering a seamless, high-quality candidate and hiring manager experience. You will provide essential day-to-day administrative and operational support, helping to streamline recruitment processes and ensure timely, efficient delivery of TA services.

By embracing digital tools and AI-enabled practices, you’ll contribute to modernising the team’s operations — allowing our Partners to focus on strategic hiring and candidate engagement.

This is an excellent opportunity for someone with a growth mindset, strong attention to detail, and a passion for people operations within an international, mission-driven organisation.
 

Main duties and responsibilities

• Maintain job requisitions and recruitment workflows within Workday (our Applicant Tracking System).

• Manage the EMBL-EBI Talent Acquisition shared inbox, providing timely and professional responses to candidates and hiring managers.

• Allocate and monitor Workday cases, ensuring service level agreements (SLAs) are consistently met.

• Publish job postings, including targeted advertisements and internal vacancy notices.

• Coordinate interview scheduling (both virtual and on-site) and liaise with hiring teams to confirm logistics.

• Communicate with candidates throughout the hiring process to ensure an excellent candidate experience.

• Support candidate travel arrangements, including booking flights and accommodation.

• Assist with social media recruitment marketing and other employer branding initiatives.

• Perform general administrative tasks such as document management, processing travel claims and invoices.

• Prepare reports and assist with recruitment analytics or research projects to support continuous improvement initiatives.

You have 

• Secondary school education - A levels (or equivalent)

• Experience gained in a Talent Acquisition Administrative position

• Excellent customer service skills

• The ability to plan and prioritise work

• Ability to draft professional correspondence to hiring teams and applicants

• Experience using an Applicant Tracking System (ATS)

• Social media marketing skills

• Travel booking experience

• Ability to work with people from diverse cultural backgrounds
   

You may also have

• A degree in Human Resources, Business/Public Administration or related field

• Experience gained another area of Human Resources

• Workday Recruiting experience
   

Contract length: 3 years (renewable to maximum of 9 years)

We are committed to open and fair recruitment practices. We would like to be transparent that internal candidates with relevant experience will be prioritised for consideration and assessment. We welcome applications from all qualified candidates and will ensure a fair and objective selection process.

Why join us

Do something meaningful
At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.
 

Join a culture of innovation
We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.  Watch this video to see how EMBL-EBI makes an impact.

Enjoy lots of benefits:

• Financial incentives: Monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances

• Flexible working arrangements - including hybrid working patterns 

• Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)

• Generous time off: 30 days annual leave per year, in addition public holidays

• Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)

• Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances

For detailed information please visit our employee benefits page here. 

What else you need to know

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.

• Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds.

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date