Key Accontabilities
Provide Administrative support and related services to President-Korea
- Providing timely, effective diary management by prioritizing in consultation with President-Korea
- Organizing meetings, workshops, and teleconferences
- Coordinating business travel and accommodation arrangements
- Preparing internal and external expense claims for President-Korea
- Providing interpretation and translation
- Coordinating communication works
- Preparing presentations and documents including customer letters
- Liaising with management team to schedule President-Korea’s time
- Coordinating office activities
Office environment & cleaning management
- People managing Admin Consultant as a supervisor
- Maintaining office supplies including equipment, utensils and cleaning tools
- Ordering and overseeing snack/drink and managing related expense
Provide full support for visitors
- Issuing invitation letters on behalf of President-Korea
- Arranging accommodations/transportations
- Providing general administrative support
- Liaising with hotels and travel agencies to get better corporate room rate and service
General administrative works
- Answering external calls and correspondences
- Pick-up mails and handling postal matters, quick service, and FedEx, etc.
- Order business card for office workers
- Settlement of all related voucher (stationery, letterhead paper, mails, name card, etc.)
Required Qualifications
- Bachelor’s degree or above
- At least 3 years experiences as Executive Assistant, preferably in a foreign company
- Must have fluent verbal/written English skills
- Must have excellence communication skills with strong interpersonal skills and a high degree of sensitivity of confidentiality
- Ability to multi-task effectively with an excellent sense of priority, logic and objective
- Proficient in MS Word, Excel, Power Point and Outlook
Preferred Qualifications
- Experience as Executive Secretary, preferably in a foreign company
