Timetable Coordinator

AD Education UK is a growing network of leading creative education institutes in the UK. The group’s institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields. Our market-leading portfolio of schools includes The Institute of Contemporary Music Performance (ICMP) and SAE Institute UK. 

Requirements

Timetable Coordinator
📍 Location: Oxford or London, with occasional travel to campus locations, if required.
📄 Contract Type: Full-time - 37 hours per week
💰 Salary: From £30,079 (Outside London) / £32,297 (Inner London) based on experience
📅 Closing Date: Sunday 31st May 2026

About Us

SAE Institute was founded in 1976 and is a globally operating higher education provider focused on creating a talent pipeline for the creative media industries. Our network of campuses spans over 28 countries on six continents with more than 40 campuses. SAE Institute in Europe is Part of the AD Education group of companies, delivering industry-focused creative education to more than 30,000 students. SAE offers industry-focused Creative Media Degrees across eight subject areas – Audio, Content Creation & Online Marketing, Film, Game Art Animation, Games Programming, Music Business, Visual Effects, and Web Development.  

ICMP (The Institute of Contemporary Music Performance) is a leading UK music school with campuses in London and in 2025 opening in Liverpool and Leeds. For over 35 years, ICMP has been at the forefront of contemporary music education, offering personalised, industry-focused training to help students thrive in the competitive music industry. ICMP delivers innovative undergraduate and postgraduate courses, including specialisations in Electronic Music Production, Live Event Management, and Music Marketing. 

About the Role

The Timetable Coordinator will take ownership of the London timetable, ensuring it is planned, managed, and optimised to meet operational and commercial objectives.

The role will also provide oversight of timetabling across all campuses, ensuring consistency, efficiency, and alignment with institutional strategy.

Alongside this, the role will support data analysis, reporting, and modelling to drive resource utilisation, operational efficiency, and strategic planning.

Key Responsibilities

✅ Timetabling Ownership:

• Own the end to end timetabling process for the London campus, including planning, build, maintenance, and in year adjustments.
• Take accountability for timetable quality, accuracy, and delivery against academic and operational requirements.
• Work directly with Education and campus teams to resolve clashes and proactively plan for closure days (i.e. bank holidays), optimise room usage, and ensure an efficient and deliverable timetable.
• Act as the primary point of contact for all London timetabling activity.

✅ Institutional Timetabling Oversight:

• Provide oversight of timetabling across all campuses, ensuring alignment with agreed standards, processes, and planning assumptions.
• Support and challenge campus level timetable delivery to improve consistency, utilisation, and efficiency.
• Identify cross campus optimisation opportunities and drive improvements in timetabling approach and performance.

✅ Data Analysis and Reporting:

• Perform analysis of enrolment, space utilisation, and timetable performance data to support planning and optimisation decisions.
• Develop and maintain dashboards and reports to monitor timetable effectiveness, space utilisation, and key operational KPIs.
• Support forecasting of student numbers and demand to inform timetable planning and resource allocation.

✅ Operational Modelling and Optimisation:

• Build and maintain models that support timetable planning, space utilisation, and staffing requirements.
• Identify inefficiencies in timetable structure and resource allocation, and propose practical improvements.
• Use data to improve timetable design, room utilisation, and delivery efficiency.
• Collaborate with Operation and Education teams to algin ICMP and SAE timetabling approach.
• Maintain flexibility and insight into allowing digital learning embeddedness into the timetable to ensure Education teams are fully supported with the move to more online delivery.

✅ Collaboration and Strategic Support:

• Work closely with campus academic and operations teams to ensure timetable delivery is aligned with curriculum and resource requirements.
• Provide clear, data backed recommendations to improve timetable performance and operational delivery.
• Support senior stakeholders with insight on timetable performance and optimisation opportunities.

✅ System Integration and Process Improvement:

• Support the development and improvement of timetabling systems, tools, and processes.
• Drive improvements in timetable data quality, system usage, and reporting capability.
• Work with IT to enhance systems that support timetable planning and delivery.

Please see full job description & person specification here.

Why Join Us?

This role offers the opportunity to make a real impact in students' lives, working alongside a passionate team in a supportive environment.

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Note: ADE is an equal opportunities employer and welcomes applications from all sections of the community. ADE is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.

Benefits

Employee Assistance Programme

Auto-Enrolment Pension Scheme with Royal London Pension

Cycle to Work Scheme

Enhanced Maternity and Adoption Pay

Enhanced Paternity Pay

Occupational Sick Pay

Healthcare Cash Plan

Employee Assistance Programme (Legal & General)

Group Income Protection (Legal & General)

Life Assurance (Legal & General)

Season Ticket Loans 

Ride to Work Scheme

Staff Discounts – Short Courses 2025-2026

50% off ICMP courses

3 business closure days in addition to 33 days of entitled AL inclusive of public/bank holidays