Administrator

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a detail-oriented and organized Administrator to join our team in Ruwais, United Arab Emirates. In this role, you will provide essential administrative support to ensure smooth daily operations and contribute to the efficiency of our office and project teams. The ideal candidate will be a collaborative professional who thrives in a fast-paced environment and is committed to maintaining the highest standards of organization and professionalism.

• Support daily office operations and project teams to ensure smooth workflow, efficiency, and timely completion of tasks
• Coordinate with managers and team leads to manage administrative requirements and facilitate seamless communication
• Maintain accurate records, filing systems, and confidential company documents with meticulous attention to detail
• Manage schedules, coordinate meeting arrangements, and handle internal communications with professionalism and transparency
• Prepare reports, presentations, and official correspondence that meet company standards and requirements
• Monitor office supplies inventory and coordinate procurement with vendors to ensure adequate resources
• Process invoices and support financial documentation while maintaining accuracy and compliance
• Provide front-desk support including managing calls, emails, and visitor inquiries in a friendly and customer-focused manner
• Ensure compliance with company policies, administrative procedures, and documentation standards
• Analyze administrative processes and identify opportunities for improvement and customization to enhance organizational efficiency

Qualifications

• Bachelor's degree in Business Administration, Management, or related field; OR Diploma in Office Administration or Secretarial Studies
• Minimum 1 year of professional experience in an administrative or support role
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills in English
• Experience working on site based projects, specifically rail or freight facilities

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.