Receptionist / Administrative

Company Description

A worldwide Test & Quality leader, Averna delivers innovative solutions for clients – including many Global 1000s – in numerous industries. What started as a three-person operation in 1999 is now a multinational organization spanning 11 countries with over 1100 employees and countless successes and awards. At our Guadalajara, Mexico office and reporting to the AP supervisor, the Senior Accounts Payable Technician will perform accounts payable for purchases of material with purchase orders and receptions; for service invoices; for expense reports; and for corporate credit cards purchases for legal entities in Mexico, Canada, and the United States. If you are curious by nature, autonomous and motivated by problem solving, this position is surely for you!

Job Description

The Receptionist / Administrative challenge in a few words:

The receptionist is responsible for responding to customers in person, on the phone, and providing general information. In addition, she is expected to perform various administrative and support functions.

Your contribution in this role:

• Arrange customer visits onsite and manage communication within the local office
• Manage transportation for employees and visitors
• Manage travel needs as car rental, accommodations, flights, and invoices in coordination with Agency
• Participates in the documentation for international mobility
• Organize and collaborates with the social club for office activities
• Manage the office supplies including kitchen needs
• Perform a wide range of administrative function, bringing dynamism to the job.

Qualifications

The ideal candidate in a few words:

• Degree: Bachelor’s degree in administration or similar.
• Experienced: At least 2 years of experience in a similar role.
• Proficiency:
  • Strong Communication and customer service skills
  • MS Office tools
  • Manage confidential information
• Softskills:
  • Strong attention to detail,
  • Proactive,
  • Autonomous,
  • Strong ownership of responsibilities
• Multilingual: High fluent in English written & spoken. French is a plus

Additional Information

What's in it for YOU

• Flexible work hours, full benefits  
• A additional day off on your birthday 
• Flex Days paid between Christmas and New Year
• Competitive total compensation

Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.