Administrative Assistant - Entertainment & Licensing

About the Role

In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You'll Do

• Operate with a high level of autonomy, exercising sound judgment, discretion, and professionalism in a fast-paced environment with multiple stakeholders.

• Manage highly complex and dynamic calendars across multiple executives, prioritizing critical meetings and resolving conflicts with a strong understanding of business priorities and impact.

• Partner cross-functionally to support business updates, communications, and operational priorities, fostering strong relationships across teams and levels.

• Coordinate internal and external meetings, ensuring alignment, preparedness, and effective follow-through on action items.

• Arrange domestic and international travel, anticipating needs and delivering a seamless experience across multiple leaders.

• Leverage tools and technology, including AI and core administrative systems, to streamline workflows and improve efficiency.

• Support onboarding processes to ensure a smooth and organized experience for new team members.

• Handle expense reporting with accuracy, timeliness, and strong attention to detail.

Who You Are

• Experience supporting multiple senior leaders, with the ability to manage competing priorities and protect executive time.

• Strong critical thinking skills, with the ability to assess competing demands and make sound decisions.

• Proactive approach to anticipating needs, taking initiative, and solving problems.

• Strong communication skills, with the ability to engage effectively across all levels of the organization.

• Collaborative and inclusive mindset, with the ability to build alignment and work effectively across teams and stakeholders.

• Exceptional organizational and time management skills, with a high level of attention to detail.

• High degree of professionalism, discretion, and ability to handle sensitive information.

• Advanced proficiency in Microsoft Office (Excel, PowerPoint, and Outlook), with comfort leveraging technology and AI tools to drive efficiency.