Regulatory Start Up Associate

Role Summary

The Regulatory Start-Up Associate (RSA) is responsible for the planning, preparation, and review of country- and site-level ethics and regulatory authority submissions during the start-up phase of clinical trials, and, where applicable, throughout maintenance and close-out. They ensure that all submissions comply with ICH-GCP guidelines and local regulatory requirements to support timely trial approvals. 

The RSA has an action-oriented mindset to proactively address challenges and advance start-up activities. The ability to balance stakeholders is essential, considering ethical, cultural, and organizational needs. Strong planning and alignment skills ensure activities are structured and adaptable to change. Success depends on effective collaboration, building trust and working cross-functionally, while persuasion skills help influence decisions and drive outcomes. A commitment to self-development is key to staying current in a dynamic regulatory landscape. 

Key Responsibilities 

Serve as the primary point of contact for the Regulatory Start Up Manager (RSM) and/or Project Manager (PM) and/or sites for country and site level start up activities on allocated projects. 

• Provide expertise and guidance to RSM/PM on country and local regulations and practices, keeping abreast of developments and changes in regulations, guidelines and practices surrounding clinical trial approvals in relevant countries. 
• Work within the scope of the Regulatory Start Up plan or other applicable project plan, relevant SOPs, and ICH-GCP. 
• Provide country and site level information on submission deadlines and timeline metrics for local Regulatory Authority, Ethics Committees, Investigational Review Boards and other local bodies as appropriate. 
• Works within forecasted submission/approval timelines and ensures they are complied with, updating appropriate systems accurately and in a timely manner, including planned and actual dates of submissions/approvals. 
• May serve as a point of contact with investigative sites for Regulatory Authority, Ethics Committees/Review Boards and other local authority related activities. 
• Prepare and submits Central EC/IRB applications, local EC/Governance applications, Regulatory Authority applications, and other local regulatory authorities or site submissions as required.  
• Ensure submission packages are accurate and complete per local requirements. 
• Review and follow-up on comments/questions raised by reviewing bodies and advise/contribute to response. Submit response with Client approval within timeframe. 
• Follow submission, application to approval. 
• May prepare and submit ongoing amendments, notifications, safety reports and study related materials required by Regulatory Authorities, Ethics Committees/Review Boards and other local authorities as per local requirements. 
• Perform country and site Informed Consent Form (ICF) customisation in line with local requirements. 
• Initiate translation of submission documents as applicable and review translated documents before submission. 
• Support Clinical Contracts Specialists (CCS) to review and finalise the Country Master budget. 
• Adapt site budgets from Country Master budgets and coordinate site budget and Clinical Trial Agreement (CTA) negotiations with sites and/or CCS for finalisation and approval from PM/RSM and client if required. 
• Review and approve proposed packaging and labelling for clinical trial material. 
• Prepare and submits import/export license applications and management of licenses and custom clearance thereafter if required. 
• Register project onto an official clinical trial registry as agreed to with Client and update status as required. 
• Submit regulatory and ethics documents and relevant study correspondence to the trial master file and ensures accuracy and completeness of these documents.  
• Serve as an independent essential document reviewer  
• Responsible for quality start-up deliverables at the country and site level; follows project requirements and applicable country rules, with minimal oversight from the RSM or PM. 
• Provide mentorship to junior staff.  
    
  Qualifications
• Graduate in a clinical or life sciences-related field. 
• At least 1-3 years Regulatory Start Up experience in clinical industry or equivalent experience in other roles in the Clinical industry. 
• Competent and productive and can perform a wide range of responsibilities within the Regulatory Start-Up function. 
• Works independently with general supervision. 

Salary Band - $70,000 – 95,000 Salary offered will be based on candidates experience level.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. 

Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. 

We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. 

We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to talking to you about working at Novotech.

Novotech is a global full-service clinical Contract Research Organization (CRO).

At Novotech, ambition meets opportunity. As a globally recognized leader in clinical research and scientific advisory services, we are proud to combine our position at the forefront of the industry with an award-winning workplace culture that values ambition, innovation, and growth. Named Employer of Choice, Great Place to Work and Employer of Choice for Gender Equality (EOCGE), we are committed to fostering an environment that reflects the life-changing work we do.

Since 1997, we have expanded our global footprint, now with 30+ offices across Asia-Pacific, the United States, and Europe. This growing network unites professionals from diverse backgrounds and disciplines to advance therapies that improve patient outcomes worldwide. 

At Novotech, our employees are at the heart of our success. By offering trust, flexibility, and autonomy through programs like NovoLife, our flexible benefits framework, we empower team members to create an effective work-life balance that delivers professional satisfaction and maximum results for clients.

With access to mentorship opportunities, professional development programs, and a dynamic community, Novotech offers a platform for driven individuals to achieve personal growth while shaping the future of healthcare. Join us to be a part of a team that values your contributions and supports your ambition to make a global impact.